Executive Assistant and Office Manager

A fast-paced investment firm is seeking a polished, proactive Executive Assistant & Office Manager to support senior professionals while overseeing the day-to-day operations of a professional office. This role is ideal for someone who thrives in a high-performance environment, enjoys balancing executive support with office management, and takes pride in creating an exceptional workplace experience.

Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Support leadership with administrative projects, event logistics, and day-to-day operational needs.
• Oversee office operations, including supplies, vendors, facilities, guest experience, and conference room management.
• Coordinate office lunches, mail, deliveries, and workplace services.
• Assist with team meetings, onsite events, and employee engagement initiatives.
• Collaborate with the administrative team and provide backup support as needed.

Qualifications

• 4+ years of executive assistant or administrative experience, preferably in a fast-paced corporate or financial services environment.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Resourceful, proactive, and able to anticipate priorities with minimal direction.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Office and Zoom.
• Bachelor's degree preferred.