Executive Assistant & Office Manager
Odyssey
Executive Assistant & Office Manager
We're looking for a highly organized, detail-oriented Executive Assistant & Office Manager to support our CEO and COO while also owning the day-to-day workplace experience for the team. This is a role for someone who thrives on creating structure and organized systems, anticipates needs before they're asked, and enjoys the variety of switching between calendar Tetris and stocking the snack shelf.
Key Responsibilities
- Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time
- Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.
- Draft and manage light correspondence and follow-ups on behalf of the CEO/COO
- Prepare materials or agendas for recurring meetings as needed
- Act as a point of coordination between the executives and internal/external stakeholders
- Coordinate weekly team lunches and other recurring team events
- Manage office snack/supply ordering and vendor relationships
- Support day-to-day office operations and act as first point of contact for workplace-related questions
- Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support
- Help maintain a positive, well-run office environment as the team scales
Qualifications
- 13 years of experience in an EA, office coordination, or administrative role (internships count)
- Excellent written and verbal communication
- Highly organized with strong attention to detail and follow-through
- Comfortable managing competing priorities across two executives
- Discretion with sensitive/confidential information
- Proactive, low-ego, "no task too small" attitude
- Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus
- Must be comfortable working 4-5 days a week onsite in our NYC office
Our Commitment to Equal Opportunity Employment:
Odyssey is an equal opportunity employer. Reasonable accommodations are available upon request.
OdysseyVacancy posted 2 days ago
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