Admissions Associate - Admissions Clerk

Join Our Team

Come work for a company that cares and appreciates its staff and help us strive to be the difference makers and a guiding light in our profession. We are searching for attentive, kindhearted health professionals regardless of the position to help us care for our phenomenal residents. Remarkable benefits our staff can expect:

• Competitive Wages
• Comprehensive benefits- Medical, Vision, Dental
• Insure Oklahoma- Subsidies to eligible employees
• Maternity Leave- Long-Term & Short-Term Disability
• 401 K Plan
• PTO
• Holiday Pay
• Life Insurance
• Referral Bonus Program
• Flexible Spending & Daycare Account
• Employee Monthly Appreciation Activities
• Perfect Attendance Bonus for Full-time Hourly Staff
• On Demand Pay- (PayActiv - access to weekly pay!)
• Education Assistance
• Exclusive discounts: AT&T & Verizon Insight & Dell Staples United Moving Services OKRIN & Sherwin Williams AMC Movies Premium Seats USA (concert & sports events) LMT Club & Member Auto Buying by TrueCar Abenity Travel Center Six Flags Harry & David Gifts & Godiva

Job Summary

The purpose of your job position is to obtain required information and admit residents in an efficient manner in accordance with current federal and state guidelines as well as in accordance with our facility's established privacy policies and procedures.

Duties and Responsibilities

• Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures
• Assist in the resident admission orientation program in accordance with our established policies and procedures
• Admit and prepare identification records for residents in accordance with established policies and procedures
• Maintain an accurate record of available beds
• Admit, transfer, and discharge residents in accordance with established policies and procedures
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility
• Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.) and review as necessary
• Obtain the resident/guardian's signature on all required permits, releases, authorizations, etc.
• Maintain a current listing of all residents and assigned room numbers. Provide copies of such listing to nursing service, management, government agencies and personnel, etc., as necessary and in accordance with our privacy rules
• Attach pre-admission documentation to admission papers as appropriate
• Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.
• Assist in developing procedures to ensure records are properly completed before filing
• Collect, assemble, and check admission papers and forward to the appropriate department
• Obtain the resident's assigned room number. Place on all necessary admission papers
• Maintain a record of authorized information taken from records i.e., type information, name of recipient, date, department, etc., in accordance with our facility's established privacy policies and procedures
• Abstract information from records as authorized/required for insurance companies, Medicare, etc.
• Notify nursing service when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room
• Maintain various registries as directed including register for admission and discharge of residents
• Review/explain the resident, and/or guardian, room rates, billing procedures, visitors/guest privileges, restrictions, resident care procedures, etc., as appropriate
• Establish and maintain resident master card file
• Notify nursing service and call for assistance, as necessary, if resident is disturbed/violent upon admission or if resident shows symptoms of infectious/communicable disease
• Refer admission problems to proper authority, i.e., office supervisor, credit manager, nursing service, social services, etc.
• Maintain a resident waiting list in accordance with established policies and procedures
• Keep abreast of current Medicare/Medicaid regulations governing admission/discharge requirements of health care facilities
• Maintain daily and monthly census report as directed
• Assist the MDS Coordinator in scheduling resident assessments
• Perform miscellaneous duties and assist business office personnel as required/directed
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Executive Director
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Executive Director
• Report any known or suspected unauthorized attempt to access facility's information system

Requirements

• Must be able to read, write, speak, and understand the English language
• Must be a supportive team member, contribute to and be an example of team work and team concept
• Must possess the ability to make independent decisions when circumstances warrant such action
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the public
• Must possess the ability and willingness to work harmoniously with other personnel
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents
• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices
• Must be able to relate information concerning a resident's condition
• Must not pose a direct threat to the health and safety of other individuals in the workplace

Education:

Must possess, as a minimum, a high school education or its equivalent.

Experience

3 years experience in admissions at a Skilled Nursing Facility or Healthcare Facility preferred. Must be able to type and/or keyboard and use computer/laptop. A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., required.