Construction Administrative Assistant

Join Our Team! Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition. We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees. As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities! Job Description Summary Are you a construction or scaffold veteran ready to move from the field to the front office? OR Have you already had a career administratively supporting a Scaffold or Construction Company? Sunbelt Rentals is looking for an Administrative Assistant to support our Scaffold Division in Miami, FL. This isn't a typical "desk job." We need someone who speaks the language of the yard and the job site but has the organizational discipline to manage the backbone of our Scaffold E&D (Erection & Dismantle) operations. If you understand the pace of a scaffold project and want to leverage your field knowledge to run a tighter, more efficient office, we want to talk to you. The Role: Why Your Experience Matters You will be the "Command Center" for our Scaffold Department, Construction Manager, and Field Crews. Because you understand the industry, you'll know exactly why accurate time-tracking, safety documentation, and labor scheduling are the difference between a successful project and a logistical headache. Key Responsibilities Labor & Scheduling Logistics: Coordinate labor schedules alongside the Construction Manager; keep the lines of communication open between Sales, the Field, and our Customers. The "Paperwork" Pro: Manage timesheets, Job Tracker entries, and hourly reconciliations. You know how hard the crews workensure their hours are captured perfectly. Safety & Onboarding: Use your industry knowledge to lead safety training, track certifications, and manage the onboarding process for new hires. Project Support: Perform estimates for labor and materials, maintain job folders, and manage the logistics of job-related tools and supplies. What We're Looking For Industry Context: Previous experience in Scaffolding or Construction is highly preferred. We need someone who knows a base plate from a ledger and understands construction timelines. Tech Savvy: Proficient with Microsoft Office (Excel is your best friend for tracking hours and materials). Reliability: This is an on-site, MondayFriday (8:00 AM 4:30 PM) role that keeps our Miami branch moving. The "Language" Double-Threat: Not Required but HUGE PLUS if you are fully bilingual (English/Spanish) to effectively communicate with our diverse crews and customers. Physical Requirements Ability to bend, squat, and lift up to 25 lbs. Comfortable working in an office environment but willing to step into the yard or site conditions (rain, wind, or heat) when the job requires it. Why Sunbelt Rentals? We are the fastest-growing rental business in North America. We provide a career track, not just a job. If you're looking to get out of the sun and into a role where your field experience makes you the expert in the room, apply today. More Extensive list of Job Duties Maintain attendance records and employee files to verify attendance and vacation Prepare timesheets and time cards for hourly workers Enter hours into Job Tracker Reconcile hours in Job Tally Confirm all hours are entered timely and correctly Performs other duties as assigned by the Construction Manager Maintains and communicates labor schedule in coordination with Construction Manager Assist in communications between Sales, Field, and Customers Performs estimates of Labor and Materials as requested by Construction Manager Reviews and maintains Job Folders Assist in maintaining job-related tools, supplies, and related logistics Assist Dispatch and CM with transportation related activities associated with labor projects Sunbelt Rentals is an Equal Opportunity Employer Minority/Female/Disabled/Veteran and any other protected ground. The physical demands of this role require bending, squatting, crouching, reaching, lifting 25 pounds or more, and working indoors/outdoors when required by the job. The above description is not a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer Minority/Female/Disabled/Veteran and any other protected class. Base Pay Range: $21.38 - 29.39 Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes: Health, Dental and Vision plans 401(k) Match Volunteer time off Short-term and long-term disability Accident, Life and Travel insurance, as well as flexible spending Tuition Reimbursement Options Employee Assistance Program (EAP) Length of Service Awards You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement): 12-25 vacation days depending on years of service 5 sick days 6 holidays 2 half day holidays 2 floating holidays 1 inclusion day 1 volunteer day Gear up for an exciting career! Sunbelt Rentals supports service members. Veterans encouraged to apply.