Facilities Coordinator

Facilities CoordinatorThe Facilities Coordinator serves as the on-site liaison for physical security execution and ESG data reporting at the Boise office, acting as the trusted local point of contact who ensures site-level processes stay aligned with standards set by the Global Facilities Manager. This role also provides backup reception coverage and general facilities support.This role will be onsite in our Boise office 5x a week (Monday-Friday). You will be responsible for executing local physical security monitoring/auditing per established regional procedures, collecting and submitting Boise's ESG-related data to the global compiler, and serving as backup reception and facilities support.Essential Duties & Responsibilities:Physical SecurityOwn local physical security monitoring and auditing for the Boise office, specifically the S2/Lenel access control system and CCTV/camera system, per the cadence and standards set by the US Regional Security LeadConduct regular audits of the Lenel access control system: badge access lists, permission levels, door schedules, and access logs, flagging discrepancies or outdated accessConduct regular CCTV system audits: verifying camera uptime/functionality, footage retention, and coverage of critical areasPromptly identify, document, and escalate security anomalies, incidents, or system malfunctions (Lenel or CCTV) to the Regional Security LeadCoordinate on-site with Lenel/access control and CCTV vendors for service visits, installs, and troubleshootingMaintain accurate local logs and documentation needed to support regional/global security auditsESG Data CoordinationCollect Boise-specific invoices and data (utilities, waste, water, and related sources) required for the global ESG reportSubmit data to the global ESG compiler in the required format and on the required scheduleServe as Boise's point of contact for ESG-related data requests or follow-up questionsReception & General FacilitiesProvide backup/rotational reception coverage, including greeting visitors, managing guest access, and handling deliveriesSupport employee moves and general facilities work orders alongside the Moves & On-Site Maintenance Coordinator as workload requiresFollow all health, safety, and environmental (HSE) policies and procedures; report any condition that could result in injury or property damageQualifications:High school diploma or equivalent required; associate's degree a plus2+ years of experience in facilities coordination, security administration, compliance/operations support, or a related fieldComfortable following structured checklists and standard operating procedures, and escalating appropriately — this role executes established processes rather than setting security or ESG policyFamiliarity with access control systems (S2/Lenel or similar) and CCTV/camera systems preferred; willingness to be trained on Boise's specific systems requiredDetail-oriented and deadline-driven, with comfort pulling data from invoices/systems into spreadsheets or standard reporting formatsStrong communication skills; reliable and organized, as this role is a key local link to two teams outside the Boise officeProficiency with Microsoft Office (Outlook, Excel, Word, SharePoint)Physical Requirements:Ability to lift and carry up to 55 lbsAbility to stand, walk, bend, kneel, and climb stairs/step-ladders as needed to perform security walkthroughs and facility inspections