Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant - Temporary 

Position Summary:

The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role is responsible for assisting with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality. While this is designed as a full-time role, internship opportunities will also be considered for qualified candidates seeking experience in healthcare administration.

Key Responsibilities:

• Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
• Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
• Enter invoices into QuickBooks and assist with accounts payable functions.
• Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
• Create and maintain spreadsheets, reports, and project documentation as needed.
• Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
• Perform general office tasks including filing, scanning, data entry, and document organization.
• Act as a point of contact for staff inquiries and assist with internal communication.
• Contribute to special projects and provide flexible support across departments.

Qualifications:

• Associate’s degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities).
• Prior experience in an administrative assistant or office support role (healthcare setting a plus).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills.
• Experience with QuickBooks or similar accounting software preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong attention to detail, discretion, and professionalism.

Work Environment:

• Office-based position with collaboration across multiple departments and practice locations.
• Role requires flexibility, adaptability, and the ability to support various business functions.

Job Type: Part Time 

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Between 8am - 5pm 
• Monday to Friday

Ability to Commute:

• Englewood Cliffs, NJ 07632