Accounts Payable Clerk

Job Description

Job Description

Accounts Payable Clerk

Location: Springfield, IL

Department: Finance / Accounting

Reports To: Accounts Payable Manager / Controller

Position Summary

The Accounts Payable Clerk is responsible for managing the day-to-day accounts payable process, including invoice processing, vendor account maintenance, payment coordination, and reconciliation. This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with vendors and internal departments.

Key Responsibilities

• Process, verify, and code vendor invoices for payment in accordance with company policies
• Prepare and process weekly payment runs (checks, ACH, wire transfers)
• Maintain accurate vendor records, including W-9s and tax ID verification
• Reconcile vendor statements and resolve discrepancies or payment issues
• Respond to vendor inquiries regarding payment status
• Assist with month-end close, verify account reconciliations
• Monitor past-due or discrepant accounts
• Support internal and external audits by providing documentation as needed
• Maintain organized digital and/or physical records of invoices and payments
• Identify and recommend process improvements to increase efficiency and accuracy
• Manage daily bank reconciliations, ensuring accuracy between bank statements and general ledger
• Perform deposit reconciliations, verifying deposits are accurately recorded and matched to source documentation daily.
• Investigate and resolve reconciliation discrepancies in a timely manner
• Assist with other accounting/finance tasks as needed

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent work experience)
• 2+ years of accounts payable or general accounting experience
• Proficiency with accounting software (e.g., QuickBooks, SAP, NetSuite, or similar ERP systems)
• Strong Excel skills
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and handle confidential information