Accounting Assistant 3

Job Description

Job Description

We are looking for an experienced Accounting Assistant 3 to support accounts payable operations in Kansas City, Kansas. This Long-term Contract position is ideal for someone who can manage high-volume payment activity, investigate invoice and vendor discrepancies, and help maintain accurate financial records with limited supervision. The role also involves partnering with internal teams and external vendors to resolve payment issues, improve processing efficiency, and provide guidance to less experienced staff.

Responsibilities:
• Process and release accounts payable payments in alignment with scheduled deadlines and approved payment methods.
• Investigate vendor payment concerns, missing invoices, and related discrepancies, then recommend practical resolutions.
• Review invoice and payment errors, determine root causes, and complete appropriate corrections accurately.
• Monitor exception items within accounts payable workflows and either resolve them directly or advise team members on next steps.
• Initiate stop-payment requests and arrange replacement payments when necessary to minimize disruption.
• Track invoices that are on hold, coordinate with business partners to remove blockers, and support timely payment completion.
• Build productive relationships with internal stakeholders and external vendors to support smooth accounts payable operations.
• Provide day-to-day guidance to plant or site personnel to strengthen understanding of accounts payable procedures and improve efficiency.
• Prepare detailed payment histories, receipt and purchase order comparisons, and invoice analysis to support resolution of complex billing issues.
• Communicate emerging issues, processing trends, and daily operational updates to accounts payable leadership and assist in training newer employees.• High school diploma or equivalent required.
• Associate or bachelor’s degree in accounting, finance, or a related field preferred.
• 2 to 5 years of experience in accounts payable, payment processing, or a similar accounting support role.
• Working knowledge of accounts payable principles, invoice handling, and vendor payment processes.
• Proficiency with Microsoft Office applications and business computer systems; SAP experience is preferred.
• Strong analytical and research skills with the ability to resolve non-routine payment and invoice issues.
• Ability to work independently, collaborate effectively with cross-functional teams, and deliver strong customer service.
• Comfortable adapting to evolving processes while maintaining accuracy, organization, and attention to detail.