Legal Secretary

Job Description

Job Description

About the Position

We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at litigation calendaring, is a whiz at formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable.

Why Choose Our Team?

Join our team at York Law Firm and be a part of our mission of handling elder abuse cases, representing injured or abused seniors and their families. Working with our team goes beyond legal procedures; it's about holding negligent and fraudulent defendant facilities accountable while ultimately providing our clients with justice that brings closure and resolution for a broken long-term care industry.

Recognizing the significance of each team member's contribution, we invite thoughtful and experienced legal professionals to join us on this mission. As our Senior Legal Secretary, you will have the opportunity to assist our Attorneys in supporting our litigation practice and ensuring quality results.

Responsibilities:

• Manages civil litigation calendar to ensure all litigation deadlines and appearances are accurately and timely entered, as well as updated with any changes.
• Experience with legal calendaring systems to track and report all deadlines, limitations, and appearances. Calculate rule-based deadlines, confirm calendaring deadlines, and provide weekly calendar reports to the team.
• Experience with legal case management software (e.g., Clio, Case Peer, Filevine, Smart Advocate, etc.)
• Experience with formatting legal briefs and other legal documents for filing with state and federal courts, and knowledge of court filing procedures.
• Experience with formatting legal pleadings, motions, appellate briefs, table of contents, table of authorities, and proper legal case citations.
• Review documents to be filed for form and procedural compliance. Research and advise attorneys about local court rules and applicable filing procedures.
• Knowledge of Rules of Court (Federal, State, and local court rules).
• Checking of tentative ruling and track deadlines, such as Subpoenas
• Review of all daily incoming mail, email, and faxes for triggering events.
• Arrange for conference room bookings, seminar registration, and travel.
• Setting up Court Calls, court reporters, and videographers' appearances.
• Knowledge and experience with state and federal rules for electronic and hardcopy filings, ensuring all court filings are timely and accepted.
• Experience with the service of all filed pleadings, motions, discovery, and related legal documents.
• Assist with maintaining the firm's legal case management database to ensure data fields are updated regularly, as well as ensure attorneys' electronic registration and filing credentials are updated and maintained.

Qualifications:

• Minimum 7 years of prior law firm experience as a legal secretary in a California-based civil litigation practice, with calendaring software experience required.
• Minimum 5+ years of experience with court filing and knowledge of California and Federal civil court rules (including California Code of Civil Procedure and California Rules of Court) is required.
• Knowledge of Microsoft Word, Excel, Outlook, and court-related systems (e.g. PACER and state court systems) is required.
• 5+ years of experience with California-based civil litigation legal calendaring systems and calculating rule-based deadlines.
• Experience with Legal Case Management Systems (e.g., Filevine, Clio, Case Peer, Smart Advocate, etc.)
• Excellent communication skills, both written and verbal, and business writing skills
• Ability to work and think independently.
• Knowledge of legal formats, procedures, and terminology.
• Graduation from high school or GED; some college or business school is preferred.

Benefits:

• 401(k)
• Health Insurance
• Dental insurance
• Vision insurance
• 8 paid court holidays
• Vacation and sick time

Pay: $33.65-$43.27 DOE (Hourly, Non-exempt)

As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed