Legal Secretary Construction

Job Description

Job Description

Legal Secretary – Construction

Sacramento, CA

Direct Counsel is seeking an experienced Legal Secretary to join a well-established California law firm’s Construction Practice Group in its Sacramento office. This is a full-time position supporting both litigation and transactional matters, including construction contracts and commercial agreements. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities while providing exceptional support to attorneys and clients.

Position Overview

The Legal Secretary will provide comprehensive legal and administrative support to attorneys handling construction-related litigation and transactional matters. The role involves managing attorney calendars and deadlines, preparing and filing legal documents, coordinating litigation and arbitration proceedings, and assisting with construction contracts, amendments, subcontracts, and change orders.

The successful candidate will be comfortable working in a fast-paced legal environment, demonstrate excellent judgment and attention to detail, and maintain a high level of professionalism and confidentiality.

Responsibilities

• Maintain attorney calendars, including court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, travel, and other appointments

• Monitor critical deadlines and filing requirements

• Prepare, revise, proofread, format, and finalize legal documents, including pleadings, motions, discovery, briefs, correspondence, contracts, subcontracts, amendments, and change orders

• Prepare documents for state and federal court filings, discovery, arbitration, mediation, and hearings, including electronic filings

• Coordinate case preparation and ensure high-priority assignments are completed accurately and on schedule

• Schedule court reporters, expert witnesses, couriers, and other litigation support services

• Coordinate preparation of exhibits, charts, graphs, binders, and other courtroom or presentation materials

• Complete conflict checks, new matter requests, and other matter-opening documentation

• Maintain organized client and matter files using document management systems

• Coordinate communications with clients, courts, opposing counsel, vendors, experts, consultants, court reporters, and outside service providers

• Communicate and follow up on delegated assignments while exercising sound judgment regarding matters requiring attorney attention

• Maintain client confidentiality and professional relationships

• Prepare expense reports, enter attorney time, and review and edit pre-bills

• Manage attorney email and other correspondence as needed

• Answer and screen telephone calls

• Process incoming and outgoing mail and coordinate special delivery services when necessary

• Photocopy, scan, assemble, and distribute documents and binders

• Collaborate with attorneys, paralegals, and administrative staff to ensure timely completion of projects

• Provide cross-coverage and additional legal and administrative support as needed

Qualifications

• 5+ years of legal secretary experience supporting litigation attorneys

• Experience supporting a construction, commercial litigation, or business litigation practice preferred

• Experience assisting with construction contracts and/or commercial agreements

• Knowledge of federal and state court filing procedures, including electronic filing requirements

• Familiarity with AAA, JAMS, and other arbitration and mediation procedures and filing requirements

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

• Typing speed of at least 50 WPM

• Strong legal document drafting, proofreading, and formatting skills

• Experience with document management systems, time entry, billing, and litigation support software

• Exceptional attention to detail and accuracy

• Strong organizational, analytical, and problem-solving skills

• Excellent written and verbal communication skills

• Professional, client-focused demeanor

• Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment

• Ability to work independently while collaborating effectively with attorneys and staff

• Reliable, flexible, and self-motivated work style

Compensation

Salary: $82,000–$95,000 , commensurate with experience.

Location

Sacramento, CA