Administrative assistant

• Location: Fontana, CA (100% Onsite)
• Position Type: Full-Time 8am-5pm
• Pay: $23-$25/hr

About the Role Are you a sharp, proactive administrative professional who thrives in a fast-paced environment? We are seeking a highly organized Department Administrator to support a senior leader and their cross-functional team within a premier, lean automotive logistics operation.

Our facility serves as a vital distribution hub supplying parts to a major dealership network while overseeing a third-party logistics (3PL) partner. The ideal candidate works independently, exercises sound judgment, and remains composed while managing competing priorities.

Key Responsibilities

• Calendar & Travel Management: Actively manage complex calendars, resolve scheduling conflicts, and coordinate domestic and international travel.
• Executive & Team Support: Prepare correspondence, high-level presentations, and reports. Track key deliverables, take meeting minutes, and ensure actionable follow-ups.
• Financial Admin: Manage expense reporting, reconciliation, and invoice processing with high data accuracy.
• Event Planning: Organize internal and external meetings, offsites, vendor/dealer events, and support operational business planning cycles.
• Project Assistance: Track project timelines, identify workflow inefficiencies, and provide ad-hoc support across Operations, Finance, and IT.

Qualifications

• Experience: 3-5+ years of administrative or department support experience (preferably supporting leadership or cross-functional teams).
• Skills: Expert proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Exceptional written and verbal communication.
• Traits: Highly discreet with sensitive data, organized, and solutions-oriented with minimal supervision required.

Preferred (Plus) Factors

• Experience working within an automotive, supply chain, or warehousing environment.
• Familiarity with Warehouse Management Systems (WMS) or project management tools.

If interested, apply today and if you have any questions email Jessica at View email address on click.appcast.io.

salary: $23 - $25 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Calendar & Coordination Support
• Manage calendars with strong attention to detail, ensuring effective use of time and
adjusting priorities when needed
• Coordinate meetings, resolve scheduling conflicts, and help manage requests
• Support alignment of team priorities and identifying opportunities to improve processes and
efficiency
• Coordinate domestic and international travel in line with company policies
• Track key deliverables and follow up on outstanding items
Administrative & Communication Support
• Support day-to-day administrative activities, including preparation of correspondence,
reports, invoices, and confidential documents
• Manage and prioritize communications and key relationships
• Handle sensitive information with discretion and professionalism
• Conduct research and prepare materials for meetings, presentations, and conferences
• Take meeting notes and track/distribute action items
• Prepare spreadsheets, presentations, and reports while ensuring data accuracy
• Manage expense reporting and reconciliation

Meetings, Events & Planning
• Organize meetings, offsites, and team events end-to-end
• Coordinate dealer and vendor meetings from scheduling through follow-up
• Support operational planning, business planning, and performance review cycles

Skills

• Scheduling Meetings
• Calendar Management

• Expense Reports
• Travel Arrangements

• Handling Reports

• Administrative Duties

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.