Accounts Payable & Payroll Specialist

Job Description

Job Description

We are looking for an Accounts Payable & Payroll Specialist to join a nonprofit organization in Sharon, Pennsylvania in a contract capacity with the potential to become permanent. This position plays an important role in keeping daily financial operations running smoothly by overseeing payables, supporting payroll administration, and assisting with core accounting tasks. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple deadlines while maintaining accurate financial records. This opportunity is well suited for someone who is comfortable working with grant-related financial activity and contributing to month-end and audit support.

Responsibilities:
• Manage the full accounts payable cycle by reviewing invoices, assigning appropriate coding, securing approvals, and processing payments on schedule.
• Coordinate electronic payments and check disbursements while maintaining complete and well-organized supporting documentation.
• Reconcile vendor accounts, research payment variances, and respond to supplier questions regarding invoices and account activity.
• Administer payroll for approximately 25 to 30 employees, including reviewing time and pay data, processing earnings and deductions, and maintaining payroll records.
• Help ensure payroll practices remain compliant with applicable federal, state, and local requirements while handling employee payroll questions with discretion.
• Assist with monthly and annual close activities by preparing journal entries, compiling backup documentation, and reconciling bank and general ledger accounts.
• Support grant-related accounting by tracking eligible expenses, maintaining required records, and helping monitor spending against funding guidelines.
• Contribute to financial reporting and audit preparation by assembling documentation and keeping accounting records accurate within the organization’s grant management system.
• Partner with finance leadership on budgeting support, expense monitoring, and other accounting projects tied to the organization’s operational needs.• At least 2 years of experience in accounting, accounts payable, payroll, or a closely related finance role.
• Working knowledge of core accounting practices, including invoice processing, reconciliations, and journal entry support.
• Hands-on experience managing payroll and accounts payable responsibilities with a high degree of accuracy.
• Proficiency with Microsoft Excel and other Microsoft Office applications used for financial administration.
• Familiarity with accounting software; experience in nonprofit or grant-focused financial environments is advantageous.
• Strong organizational, analytical, and problem-solving abilities with the capacity to balance multiple priorities.
• High level of professionalism, integrity, and discretion when handling confidential financial and employee information.
• Associate’s degree in Accounting, Finance, Business Administration, or a related field is preferred.