Senior AP Clerk

The Senior Accounts Payable Clerk will be an integral part of the finance team, responsible for managing the efficient processing of invoices, ensuring prompt and accurate payments to vendors, and maintaining meticulous records of all transactions. This role is also responsible for running and administering the company’s SpeedChain software, serving as the primary owner of the system and its day-to-day operation. This role requires exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities effectively. This position reports to the Accounts Payable Manager.

Whitaker Holdings is a 100% employee-owned (ESOP) family of companies with over 70 years of experience in heavy civil construction, underground utilities, and telecommunications. Whitaker Holdings encompasses multiple companies, including Whitaker Construction, DasCo of Idaho, Advanced Cable Technology, and Bighorn Traffic Services. Operating across Utah, Idaho, Nevada, Wyoming, Colorado, Oregon, and beyond, our companies are united by four core values — Value Safety, Embrace Ownership, Be Honorable, and Elevate Team — which guide how we work, how we treat each other, and how we deliver quality results on some of the most challenging projects in the region.

Roles and Responsibilities:

Including but not limited to the list below.

• Run and manage the SpeedChain software, including daily operation, workflow and approval routing, user support, and troubleshooting.
• Serve as the primary point of contact for SpeedChain, coordinating with internal departments and software support to resolve issues and improve processes.
• Accurately process and verify invoices for multiple entities, ensuring compliance with established procedures.
• Facilitate timely and accurate payments to vendors, maintaining positive relationships and addressing any payment-related concerns.
• Reconcile vendor statements and identify and resolve discrepancies in a timely manner.
• Maintain comprehensive and organized records of all accounts payable transactions.
• Oversee internal credit card payments and perform reconciliations to ensure accuracy.
• Assist with month-end and year-end closing activities, providing essential support for financial reporting.
• Respond to vendor inquiries professionally and resolve payment issues efficiently.
• Support internal and external audits by providing necessary documentation and insights.
• Provide guidance and training to Accounts Payable Clerks on procedures and software use.
• Other duties and responsibilities may be assigned by supervisors.

Skills and Qualifications:

• High School Diploma or GED required; an associate’s degree in accounting or a related field is preferred. An equivalent combination of education and experience will be considered.
• A minimum of 4 years of proven experience in an accounts payable or similar role is preferred.
• Experience administering or running accounts payable automation software, such as SpeedChain, is preferred.
• Strong understanding of accounting principles and practices, with a solid grasp of accounts payable processes.
• Proficiency in accounting software and advanced skills in Microsoft Office Suite.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks efficiently in a dynamic environment.
• Strong written and verbal communication skills, with a demonstrated commitment to fostering positive relationships with vendors and internal stakeholders.
• Ability to work independently and collaboratively as part of a team.

Physical Requirements:

• Able to sit, type, and perform computer work for extended periods of time.
• Frequent use of hands and fingers for computer entry.
• Able to see, talk, hear, stand, and walk.
• Able to perform occasional bending, lifting, and reaching.
• Occasionally lift up to 25 pounds.

Whitaker Construction offers an exceptional benefits package including:

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success.
• Competitive wages.
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance.
• 401K and Match.
• Paid Holidays.
• Paid Personal Days.
• Quarterly Incentive Program (profit sharing).
• Referral Bonuses.
• Employee Assistance Program (EAP).

Reasonable Accommodation Statement

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job, and does not cause an undue hardship for the employer.

Whitaker Construction is an “equal opportunity employer.” Whitaker will not discriminate and will take “affirmative action” measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.

Women and minorities are encouraged to apply.