Office Specialist

Overview

Parkhill is excited to welcome a new Office Specialist to our team. The Office Specialist plays a vital role in maintaining efficient office operations while serving as the first point of contact for employees, clients, and visitors. Reporting to the Operations Support Group Lead, this position combines administrative expertise, customer service, and organizational skills to support office functions, enhance employee engagement, and promote a positive workplace culture. This is a full-time, non-exempt position paid on an hourly basis.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest with14offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Serve as the first point of contact for employees, clients, and visitors with a pleasant personality and professional attitude.
• Operate a multi-line telephone system, direct calls, and record caller information.
• Welcome visitors, announce appointments, and assist with inquiries.
• Manage office equipment, including fax machines, copiers, scanners, and mail handling tools.
• Maintain inventory of office supplies, PPE, refreshments, and branded items.
• Coordinate supply reordering with Marketing and Brand Coordinators.
• Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs.
• Foster office morale by celebrating milestones like birthdays, anniversaries, and licensure achievements.
• Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires.
• Capture temporary photos of new hires and collaborate with team leaders.
• Organize travel arrangements and manage proposals, mail distribution, and meeting logistics.
• Submit invoices and coordinate technology check-in/check-out processes.
• Schedule building repairs, maintenance, and janitorial services.
• Manage keycards, conference room calendars, and car rentals.
• Ensure cleanliness and tidiness in common areas and break rooms.
• Organize office cleanup events and maintain storage file logs.

Qualifications

• Associate degree or at least two years’ related experience/trainingTwo years’ related experience/training in customer service, event coordination, or administrative rolesStrong interpersonal skills with a professional demeanorProficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipmentExcellent organizational and multi -tasking abilitiesAbility to work independently and maintain attention to detailDemonstrated ability to maintain confidentiality and professionalismBasic physical activity, including lifting and carrying office supplies, is required

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.