Administrative Professional - Torrance, CA

Administrative Professional - Torrance, CA CEVA Logistics is a global supply chain solutions provider with operations in over 170 countries and more than 110,000 employees. We are committed to delivering innovative logistics services in contract logistics and air, ocean, ground, and finished vehicle transport. Pay Range: $62,000-$68,000 Start: May 1, 2026 End: December 29, 2028 Your Role We are seeking a highly organized, proactive, and detail‑oriented Administrative Professional to provide advanced administrative and operational support to a Project Director leading a large‑scale, complex event. This role operates in a fast‑paced, high‑visibility environment and requires strong judgment, discretion, and the ability to manage competing priorities with minimal supervision. What Are You Going To Do? Executive & Project Support Provide high‑level administrative support to the Project Director, managing complex calendars, prioritizing commitments, and ensuring alignment with strategic priorities. Act as a liaison between the Project Director and internal/external stakeholders, managing communications with professionalism and discretion. Prepare, edit, and format presentations, reports, briefings, and correspondence for executive‑level audiences. Track key deliverables, deadlines, and action items across multiple workstreams, ensuring timely follow‑up. Meeting & Event Coordination Plan and coordinate meetings, workshops, and large‑scale project sessions, including logistics, agendas, materials, and minutes. Support coordination of multi‑functional meetings across different time zones and stakeholder groups. Assist in organizing internal events, leadership sessions, and operational reviews. Operational & Administrative Management Manage travel arrangements, expense reporting, and procurement activities in accordance with company policies. Maintain organized filing systems, project documentation, and records (digital and physical). Support onboarding logistics for new team members and consultants. Monitor and order office and project‑related supplies as needed. Project Coordination Support Assist with tracking budgets, invoices, and vendor coordination activities. Compile data, analyze information, and generate reports to support decision‑making. Support cross‑functional coordination by ensuring information flow and alignment across teams. Contribute to process improvements, helping to streamline administrative and operational workflows. Confidentiality & Communication Handle sensitive and confidential information with a high degree of professionalism. Draft and manage communications on behalf of the Project Director. Screen and prioritize incoming requests, inquiries, and issues. What Are We Looking For? Education & Qualifications 3–5+ years of administrative experience supporting senior leaders or complex projects. Experience in a fast‑paced, high‑volume, or large‑scale program environment preferred. Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools. Strong organizational, time management, and prioritization skills. Excellent written and verbal communication skills. Ability to work independently, exercise sound judgment, and manage multiple priorities simultaneously. High level of discretion and professionalism. What Do We Have to Offer? We offer a competitive benefits package focused on employee well‑being, including: Paid Time Off and company‑paid holidays. 401(k) with company match. Health insurance, prescription, dental, and vision coverage. Company‑paid life insurance, accident insurance, and disability coverage. Employee assistance plan. Voluntary benefits such as additional life insurance, AD&D coverage, short‑ and long‑term disability, critical illness, identity theft & legal plan. Tuition reimbursement program. CEVA Logistics is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities, and complies with U.S. employment laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic. Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: View email address on click.appcast.io. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar. #J-18808-Ljbffr American President Lines