Bookkeeper

Job Title

Position Purpose: To conscientiously and objectively serve the district and assist the principal in such a capacity as to relieve him/her of paperwork and other encumbrances specifically within the realm of financial bookkeeping.

Responsibilities:

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Receive and properly credit monies from all activities and fundraisers.
• Collect and keep accurate records of registration and activity fees.
• Track activity fee payments, update parking permit information, track homecoming shirts, student activities passes and yearbook sales.
• Process refunds for returns/duplicate payments etc.
• Request refund checks when applicable.
• Send in monthly credit card statement/receipts.
• Re-allocate charges through JP Morgan where applicable.
• Prepare deposits and take them to the bank.
• Prepare and send cash receipts summary for each deposit.
• Process check requests.
• Process all purchase orders.
• Educate coaches and advisors on purchase order process.
• Forward receipts & invoices received to AP dept.
• Work with vendors on reconciling any open invoices needing to be paid.
• Process orders for all Amazon, Staples, Business Advantage & other vendors set up with online FPS accounts.
• Request funds transfers and process journal entries.
• Prepare ticket boxes, seed money, concessions or fundraising cashboxes and official/worker vouchers for each home event.
• Prepare 50/50 raffle, deposits proceeds & keep records.
• Process payment vouchers for officials and workers of home events.
• Request W9 and direct deposit information from new workers.
• Work with Activities Secretary and HR on setting up new FPS activity workers.
• Enter in payment vouchers for game workers, officials, and lifeguards.
• Record keeping and disbursement of petty cash.
• Work with Principals, Dept. Chairs, Coaches and Advisors on building, activity and fundraising accounts.
• Email budget reports and verify fund availability prior to processing PO's.
• Work with advisors and coaches on creating a budget/cost analysis for upcoming field trips etc.
• Request budget revisions, when applicable.
• Work with Accounting on issuing invoices for lost items/fines.
• General office duties; assist students, teachers, parents, administrators, guests at the front counter, answer phone.
• Assist parents with credit card transactions to process payments for lunch, activity fees etc.
• Work with Booster Club on fundraising accounts as well as approved fundraising requests.
• Work with Nutrition Services and parents on activity fee waivers NSF checks- review list & contact parent if in receipt of check to be deposited.
• A key component to successful completion of this job is accuracy.

Minimum Qualifications:

• High School Diploma or GED
• Minimum one year of previous office experience
• Ability to handle a multitude of responsibilities with minimal supervision
• Ability to communicate clearly and concisely, both orally and in writing

Preferred Qualifications:

• Experience working with Google Docs
• Proficiency in Microsoft Office Suite, notably with Excel

Application Procedures:

All applications for open Fargo Public Schools positions must be made via Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Applicants for administrative, teaching, professional and other certified staff positions will need to attach:

• Cover Letter
• Resume/CV
• Three (3) Professional References
• Complete transcripts for each degree from the institutions conferring the degrees.
• In addition, Teacher Applicants will need to attach: Current teaching license.

Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting. Fargo Public Schools does not offer or provide sponsorships. Applicants must be legally authorized to work in the United States. Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office. For more information or questions please call View phone number on click.appcast.io or email View email address on click.appcast.io. The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.