Accounts Payable Specialist

Accounts Payable Specialist I

The Accounts Payable Specialist I is responsible for supporting the day-to-day operations of the Accounts Payable (AP) function, including processing vendor invoices and employee expense reimbursements. This role ensures accuracy, timeliness, and compliance with company policies and procedures. The Specialist I works closely with internal teams and vendors to resolve basic AP inquiries and contributes to the overall efficiency of financial operations.

Responsibilities

• Review and process vendor invoices and employee expense reimbursements via check or ACH, ensuring proper coding and approvals.
• Assist in maintaining vendor records, including collecting and verifying W-9 forms.
• Respond to routine internal and external inquiries regarding invoice and payment status.
• Support month-end activities by preparing documentation and assisting with accruals.
• Ensure adherence to company policies, procedures, and regulatory guidelines.
• Provide documentation for audits and assist with audit-related requests.
• Participate in internal training to maintain knowledge of AP systems and processes.
• Collaborate with team members to identify opportunities for process improvements.

Bell Bank Culture, Policy and Accountability Standards:

• Know by name and face as many customers and employees as possible, calling them by name as often as possible.
• Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.
• Know, understand, and live the company values and bottom line.
• Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.
• All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.
• Prompt and reliable attendance.
• Perform other duties as assigned.

Education, Experience, and Other Expectations

• Associate's degree in accounting, finance or similar field; or equivalent work experience.
• 1-2 years of accounts payable or general accounting experience preferred.

Skills and Knowledge

• Basic understanding of accounting principles and AP best practices.
• Familiarity with accounting software and Microsoft Excel.
• Strong attention to detail, organizational, and time management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.