179856: Buyer Administrative Assistant

About the Company

All potential candidates should read through the following details of this job with care before making an application.

Red Lion Annex location, PA OR Baltimore, MD

Pay range and compensation package

• Pay Rate: $29/hr on W2
• 2 positions for Buyers
• We can begin with a 3-month assignment and adjust as needed based on business requirements.
• If the candidate pool is wider in Baltimore, we can hire everyone for that location, but the candidates need to be able to travel to Red Lion for training (1–2 weeks).
• Transportation expenses will be covered.

About the Role

Buyer Administrative Assistant Position Summary We are seeking a highly organized and detail-oriented Buyer Administrative Assistant to support the Procurement and Supply Chain team. This role is responsible for providing administrative and operational support to Buyers, maintaining ERP system data, tracking purchase order activity, and supporting cross-functional coordination with Planning, Manufacturing, Quality, Engineering, and Accounts Payable teams. The ideal candidate is proactive, capable of managing multiple priorities in a fast-paced manufacturing environment and committed to accuracy and customer service.

Responsibilities

• Provide daily administrative support to Buyers and Procurement team members.
• Create, update, and maintain purchasing records in ERP systems (Shop Floor, Net-Link or Siwa).
• Support purchase order processing, confirmations, and follow-up activities.
• Track open orders, supplier acknowledgements, and delivery dates.
• Maintain procurement files, reports, and training documentation.
• Assist with sourcing requests, data entry, and reporting activities.
• Communicate with internal stakeholders including Planning, Manufacturing, Quality, Engineering, and Finance teams.
• Support resolution of invoice discrepancies and supplier-related issues.
• Help ensure compliance with company procedures, GMP requirements, and procurement policies.
• Participate in continuous improvement initiatives and process documentation updates.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, purchasing, procurement, or supply chain experience preferred.
• Experience in manufacturing or regulated environments is an asset.
• Experience with ERP systems such as Shop Floor, Net-Link or Siwa preferred.

Required Skills

• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and work independently.

Preferred Skills

• 1–3 years of administrative, purchasing, procurement, or supply chain experience preferred.
• Experience in manufacturing or regulated environments is an asset.
• Experience with ERP systems such as Shop Floor, Net-Link or Siwa preferred.

Core Competencies for this role

• Teamwork
• Adaptability
• Learning Agility
• Problem Solving

Equal Opportunity Statement

We are an equal opportunity employer and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. xhyhwjd We are committed to diversity, equity, and inclusion in the workplace.