Project Coordinator

Full-time

Description

General Position Summary

AlffCo is a leading provider of nationwide facility management solutions, committed to delivering innovative, sustainable services tailored to the diverse needs of our clients. With a strong focus on quality, reliability, and customer satisfaction, we excel in all aspects of property maintenance and operations.

As part of our continued growth, we are seeking a Project Coordinator to join our construction team. This in-office role, based at our Omaha headquarters, assists and supports Project Managers in executing construction projects with precision and efficiency. Responsibilities include project coordination, bidding, and administrative support, acting as a critical link between internal teams, subcontractors, and project timelines. This position reports to the Project Manager.

The ideal candidate is detail-oriented, organized, proactive, and can work in a fast-paced environment with a strong desire to learn and grow within the construction field. The ability to build relationships with internal and external customers is a must. 

Essential Functions of the Role

• Serve as the administrative backbone for the lifecycle of construction projects, including the preparation and organizing documentation.
• Support the Project Manager with progress reports, change orders, client and field communication, as well as estimation and bid submission.
• Assist in overseeing project planning, budgeting, scheduling, and execution to meet cost, time, and quality targets.
• Assist and organize subcontractor bids and proposals, administer contracts, and monitor purchase orders and invoice processing.

Other Responsibilities

• Perform additional duties as assigned depending on the needs of the business. 
• Serving as a champion of AlffCo values and professionalism by exceeding expectations in both areas. 
• Weekends/nights may be required depending on business or project need.

Requirements

Qualifications

Required:

• 2–3 years of related experience in project coordination, construction administration, or a similar support role.
• Strong organizational skills with a high focus on attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills to effectively interact with internal teams and external partners. This includes knowledge of construction related documents and terminology.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); willingness to learn construction-specific software.
• Self-starter with a proactive approach to problem-solving and a strong sense of ownership.

Preferred:

• Associate's degree or related experience in Construction Management, Engineering, Business, or a related field.
• Experience using construction project management software such as Procore and Bluebeam. 
• Familiarity with construction processes, bidding workflows, change orders, RFIs, and subcontractor coordination.
• OSHA 30 Certification is preferred. 
• Team-oriented mindset with a collaborative and professional approach.
• AlffCo supports continued professional growth by offering access to relevant coursework, certifications, and training opportunities to further develop skills in construction management and project coordination.

Computer Skills

• Quick learning ability for new database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint.

Equal Opportunity Employer/AA/Vets/ADA

Salary Description

$65,000 to $80,000