Administrative Coordinator | Smithfield, UT

Job Description

Job Description

Administrative Coordinator | Smithfield, UT

Nexeo Staffing has partnered with a growing company in Smithfield, Utah seeking an Administrative Coordinator to join their team. This is an excellent opportunity for candidates looking to build experience in office administration, customer service, scheduling, and business operations. This full-time position is ideal for someone who is highly organized, detail-oriented, and enjoys supporting both customers and internal teams in a professional office environment.

The Administrative Coordinator will play a key role in daily office operations by managing schedules, assisting customers, maintaining records, coordinating project-related information, and supporting administrative processes. This position offers long-term growth potential for individuals who thrive in a fast-paced environment and enjoy keeping projects and office operations running smoothly.

Responsibilities

• Greet customers and visitors in a friendly, professional manner.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Schedule appointments and maintain calendars for customers and project timelines.
• Coordinate administrative tasks to support daily office operations.
• Process customer payments and maintain accurate records and documentation.
• Prepare, organize, and update customer files, project records, and job information.
• Assist with creating bids, proposals, and quotes for customers.
• Enter and maintain information within company software systems.
• Support project managers by tracking project details and administrative deadlines.
• Maintain organized office records and ensure documentation accuracy.
• Educate customers regarding products, services, and project timelines.
• Collaborate with internal teams to improve workflow efficiency and customer satisfaction.
• Take on additional office administration and coordination responsibilities as needed.

Qualifications

• Previous administrative assistant, office coordinator, receptionist, customer service, or office support experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Professional and customer-focused demeanor.
• High attention to detail and accuracy when handling documentation and records.
• Ability to prioritize tasks and manage competing deadlines.
• Strong computer skills, including Microsoft Office and data entry.
• Dependable, self-motivated, and able to work independently.
• Experience with scheduling, recordkeeping, and office administration is a plus.
• Experience with Moraware or similar project management software is helpful but not required.

Pay

$16.00–$17.00 per hour

Schedule

Full-Time

Monday–Friday | 9:00 AM–5:00 PM

Nexeo Benefits

• Medical, Dental, Vision, Limited Life, Short Term Disability

• Refer a Friend Bonus | Other Financial Incentives (Bonuses)

• Weekly Pay | Direct Deposit | Rapid Pay Card

• Hassle Free Job Search: A Nexeo Recruiter is always available to assist you

Questions?

Call or Text our office today!

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1476 North Main Street North Logan, Utah 84341

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Nexeo provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or genetics. In addition to federal law requirements, Nexeo complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Nexeo expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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