RECORDS CLERK

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JOB SUMMARY

This position is responsible for performing a variety of clerical and administrative functions in the maintenance of police records and evidence. Must successfully complete GCIC/TAC certification.

ESSENTIAL JOB FUNCTIONS:

• Processes all records requests and disseminates records including criminal background, open records, video/audio tapes, etc.

• Makes copies of video and audio tapes; distributes copies to requestors; collects fees
• Manages the open record request process;
• Maintains record storage area.
• Maintains records, retrieves documents, and ensures the security of evidence.
• Maintains a variety of files and records; enters data into computer and files case reports;
• Ensure the proper maintenance of records

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High School graduate or equivalent; Associate Degree preferred
• Minimum of two (2) years of experience progressively responsible clerical or general administrative experience preferably in a police environment
• Or equivalent education, and/or experience; and
• Must successfully complete the Georgia Crime Information Center Certification (GCIC)

Knowledge, Skills, and Abilities:

• Knowledge of GA Open Records Act
• Principles and practices utilized in securing and storage of records, evidence, and property including chain of possession requirements
• Knowledge of recordkeeping, report preparation, filing methods, and records management techniques
• Knowledge of applicable state, federal and local ordinances, laws, rules, and regulations
• Ability to maintain organized and accurate records, files, and/or other materials
• Ability to follow oral and written instructions
• Ability to write routine reports and business correspondence
• Ability to effectively present information and respond to questions from managers, clients, customers, and the general public
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret a variety of technical instructions, and deal with a variety of concrete variables
• Ability to successfully complete GCIC certification

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms
• The employee is occasionally required to walk
• The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision and the ability to adjust focus
• While performing the duties of this job, the employee sits in an office or computer room

ENTERPRISE CULTURE:

In support of our vision, our organizational culture works to maintain a safe and beautiful community and promote sustainable projects and activities. This is done by attracting and retaining a talented and diverse group of individuals who encompass our shared values through exceptional teamwork and collaboration, innovative thinking, a commitment to professional development, and community stewardship. What makes us unique is our harmonious work environment, forward-thinking, innovative, and non-restrictive approach toward successful service deliverables and outcomes. In turn, we offer a competitive and exceptional benefits package, flexible work hours, remote work opportunities, modern office work design, green space, a brand-new public safety building, and a soon-to-come well space state-of-the-art City Hall.

MORAL CHARACTER:

The employee must possess and continue to maintain throughout the course of the role a commitment to the (10) ten essential moral values that build character and instill positive and healthy interactions with others (Respect, honesty, compassion, education, not harming others, hard work, kindness, responsibility, courage, and gratitude). In addition to, the (5) five principles of autonomy, justice, beneficence, nonmaleficence, and fidelity.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee regularly works in a normal office environment
• The employee may perform some duties outdoors while conducting official business which will require limited local travel
• Employee may be required to attend some evening and weekend meetings and may be required to assist in special events