Legal Secretary

Legal SecretaryLawyer Regulation | Fort LauderdaleMinimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.Required minimum education: High School Diploma (or its equivalency).Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.Essential Duties and Responsibilities:Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.Answers telephone and makes case notes in the case management system regarding call.Receives and scans incoming mail into case management system. Prepares outgoing mail.Handles public record requests in GovQA.Prepares bar counsels’ travel requests and expense reports.Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).Knowledge:Correct spelling, punctuation and grammarStandard business formats and stylesAdobe AcrobatLegal terminologyStyle and format of legal pleadingsOffice procedures and practicesComputers, printers, facsimile machines, copiers, scanners and postage meter.Skills:MS WordMS Office (Outlook, Word and Excel)Use of personal computerBasic arithmeticAbilities:Type sixty (60) correct words per minuteLearn and work with various databasesPay attention to detailType letters, memoranda and pleadings in correct formatCreate ADA compliant forms and documents using AdobeOrganize and prioritize workCommunicate effectively and professionally, both verbally and in writingHandle multiple tasksOperate well under pressure and in a team atmosphereTactfully manage difficult situationsDemonstrate initiative in group projects and individual settingsSit for long periods of time, hear and converse over the telephone, and key/work frequently on a computerLift 5 to 10 lbsPlease notify HR, in advance, if you need reasonable accommodations to participate in the employment process.EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.