Accounts Payable Clerk (Seasonal)

Job Description

Job Description

ABOUT THIS COMPANY

We pride ourselves on being family-owned and operated and treating our employees like family. Working at a company where safety and quality are top priorities. Every day, Wawona Frozen Foods' commitment to excellence justifies its reputation for delivering superior quality, value, and service. Wawona's state-of-the-art production methods and facilities ensure consistent high-quality products - all while maintaining the highest food safety standards as required by the USDA and state regulators.

JOB SUMMARY:

The Accounts Payable Clerk seasonal position will provide essential support to the Accounts Payable department, assisting with a variety of tasks including processing purchase orders, Invoices, vendor statement reconciliations and grower tag verifications. This position offers an excellent opportunity to gain hands-on experience in basic accounting processes. As a supporting function to the accounting team, they will gain skills and knowledge that will help them develop further in their careers.

RESPONSIBILITIES:

• Assist with accounts payable, and vendor statement reconciliation
• Knowledge of 3 way match on Po's
• Organize department paperwork, file, and assemble necessary documents.
• Prepare invoices and perform data entry of purchases into the ERP system.
• Get approvals from various management via outlook emails.
• Reconcile vendor statements and communicate with vendors as needed.
• Update and improve various Excel spreadsheets and templates used by the department.
• Assist Grower Accounting with matching weight master's and sending out daily grades to growers
• Help with month end close process.
• Open, sort, and stamp incoming mail.
• Mail out checks and ensure all supporting documentation is attached.
• Purge records from previous year.
• Participate actively in Wawona Frozen Foods' safety program to maintain a healthy, injury-free environment.
• Compliance with all GMP, HAACP, Food Safety, Food Defense, and SQF policies and procedures. Empowered to notify and/or act in response to any issues or concerns within the scope of work.

SCHEDULE:

Mid June to mid October ( 8am-4:30 pm) full time during that time

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus and recognize color. Must be able to manipulate a computer keyboard that can involve repetitive motion. Must be able to use office machinery such as a copy machine, printer, and computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Employee is exposed to non-weather wet condition and sub-freezing temperatures. Floors are wet and slippery and anti-slip shoes are required. The noise level in the work environment is usually moderate to high. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACKNOWLEDGMENT:

I have reviewed and understand the above Job Description and believe it to be accurate and complete. I certify that I am fully capable of completing all of the responsibilities documented herein and I do not have physical or mental disability that would jeopardize my health and safety and or the health safety of my co-workers.

QUALIFICATIONS:

• Experience working with Outlook
• Basic understanding of accounting principles and financial reporting.
• Proficient in Microsoft Excel, Word, and other office software.
• ERP- NAV or basic central (BC) experience helpful
• Detail-oriented with strong organizational and time-management skills.
• Ability to communicate effectively and professionally.
• Ability to handle sensitive financial information with confidentiality and integrity.
• Strong analytical skills and the ability to troubleshoot discrepancies.

ABOUT THIS COMPANY

We pride ourselves on being family-owned and operated and treating our employees like family. Working at a company where safety and quality are top priorities. Every day, Wawona Frozen Foods' commitment to excellence justifies its reputation for delivering superior quality, value, and service. Wawona's state-of-the-art production methods and facilities ensure consistent high-quality products - all while maintaining the highest food safety standards as required by the USDA and state regulators.