Assistant International Faculty and Scholar Advisor

Job Posting Title: Assistant International Faculty and Scholar Advisor Hiring Department: Global Engagement Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Purpose The assistant international faculty and scholar advisor serves as a vital resource for international faculty, scholars, and researchers navigating immigration processes at The University of Texas at Austin. This role on the International Student and Scholar Services (ISSS) team combines expertise in immigration regulations with a commitment to service excellence for our international academic community. The assistant international faculty and scholar advisor supports campus partners and visiting scholars by providing expert guidance on J‑1 Exchange Visitor matters and ensuring institutional compliance with federal regulations. This position reports to the assistant director for faculty and scholar services. Responsibilities Manage and monitor the general inbox with professionalism, attention to detail, and timely follow-through, serving as the primary point of contact for inquiries from international faculty, scholars, and sponsoring departments. Provide clear, accurate information on complex immigration processes to diverse audiences, including faculty, researchers, and departmental partners. Assist with orientations, workshops, and programming that translate complex immigration regulations into accessible information throughout the academic year. Help maintain website information regarding programs, services, and related resources for international faculty and scholars. Identify and recommend updates to web content related to international faculty and scholar processes. Serve as an Alternate Responsible Officer (ARO) for the J‑1 Exchange Visitor Program and provide general guidance on federal compliance and reporting requirements. Prepare, issue, and distribute DS‑2019 forms and process immigration requests with precision and meticulous attention to regulatory requirements. Review immigration documentation submitted by prospective scholars and sponsoring departments for completeness and regulatory compliance. Maintain and update records in the Student and Exchange Visitor System (SEVIS) in accordance with U.S. Department of State regulations and reporting deadlines. Stay current with evolving immigration policies and contribute to the team's collective expertise. Collaborate with ISSS leadership, as needed, to interpret and apply complex immigration regulations, exercising sound judgment within your scope of authority. Work as a highly functioning, collaborative member of the scholar advising team to support the needs of UT Austin’s international faculty and scholar community. Coordinate with front desk personnel to ensure seamless service delivery and appropriate response prioritization. Identify opportunities for process improvement that benefit both scholars and the institution. Transform routine administrative interactions into opportunities to build rapport with faculty, scholars, and campus partners. Champion ISSS and Texas Global priorities through active participation in programs and community‑building events. Contribute to innovation through collaborative participation in staff meetings and working groups focused on enhancing service delivery. Foster a sense of belonging by supporting and staffing programs that connect international students and scholars with each other and the greater University community. Required Qualifications Bachelor’s degree and one year of related international or higher education experience. Demonstrated analytical skills and ability to interpret and apply complex regulations. Exceptional customer service orientation with a commitment to serving international faculty, staff, and campus partners. Superior written communication skills with meticulous attention to detail. Professional demeanor and diplomatic approach to cross‑cultural communication. Strong intercultural competence and sensitivity to diverse community needs. Proven public speaking abilities and experience delivering presentations to diverse audiences. Self‑motivated work style with ability to function effectively both independently and collaboratively. Exceptional organizational skills and ability to manage competing priorities. Resilience and adaptability in a dynamic, high‑volume environment. Relevant education and experience may be substituted as appropriate. Note: Due to federal database requirements, only U.S. citizens and permanent residents may apply for this position. Preferred Qualifications Direct experience advising international faculty and scholars on J‑1 Exchange Visitor regulations in a university or higher education setting. Familiarity with SEVIS and U.S. Department of State Exchange Visitor Program requirements. Experience working with diverse international populations. Understanding of international faculty and scholar adjustment challenges. Experience living or studying abroad. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr Phase2 Technology