Administrative Associate
$52.5kThe University of Texas at Austin Staff
Administrative Associate
Serve as primary assistant to the Director and Advisory Council of the Native American and Indigenous Studies Program (NAIS). Provide professional administrative services for NAIS in the areas of finance, communication, event planning, record-keeping, office management, development, and the coordination of academic programs.
Responsibilities include:
- Coordinating with the College of Liberal Arts Centralized Business Services (CBS) team to process all NAIS administrative paperwork.
- Maintaining and organizing files by managing all necessary paperwork and correspondence.
- Maintaining and upkeep NAIS office infrastructural resources.
- Managing the administration of the budget.
- Monitoring NAIS email daily and responding promptly to urgent matters.
- Processing all international visa packets for internal and visiting professors and scholars.
- Handling NAIS special projects and initiatives, including coordination of events, travel, reservations, and catering.
- Supervising any student workers hired to help NAIS with programming, publicity, promotion, etc.
- Serving as graduate coordinator for NAIS Undergraduate Certificate and Graduate Portfolio Programs.
- Other related functions as assigned.
Required Qualifications
- Bachelor's degree in field related to work to be performed and at least one year experience at the Administrative Assistant level.
- Excellent and demonstrated oral and written communication skills, organizational skills, and attention to detail.
- Professional demeanor.
- Ability to maintain punctual, dependable hours on a regular basis.
- Ability to accurately complete projects and meet deadlines without excessive oversight.
- Experience working successfully with a varying population of students, faculty, and visitors.
Preferred Qualifications
- Advanced degree in field related to work to be performed.
- More than one year of administrative experience.
- Familiarity with university policies and procedures.
- Some level of proficiency in Spanish.
- Experience in event planning, student advising, financial management, publicity, and/or community engagement.
Salary Range
$52,500 + depending on qualifications
Working Conditions
- Typical office environment
- Occasional weekend and evening work as required by events.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Vacancy posted 2 days ago
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