Program Assistant

Program Assistant I

Location: 100% Remote (Initial 23 weeks onsite training in San Diego, CA 92123) Schedule: Monday Friday, 7:00 AM 4:00 PM PST Pay Rate: $25 $30/hour (DOE) Duration: 1-year W2 contract (high potential to extend or convert to FTE)

About the Role

We are seeking a detail-oriented and motivated Program Assistant I to support the Energy Savings Assistance Program. This role plays a key part in ensuring accuracy and compliance in invoice processing and program data management. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced, team-oriented environment.

This is a primarily remote position; however, candidates must be available to attend 23 weeks of onsite training in San Diego, CA, with occasional in-person training sessions as needed.

Key Responsibilities

• Perform quality control (QC) on incoming invoices from third-party vendors
• Conduct intake, verification, and validation of invoice data and supporting documentation
• Ensure accuracy of billing details, including matching numbers and applying correct program measures
• Process account adjustments, including write-offs and reversals as needed
• Support journal entries and general ledger (G/L) account reconciliation
• Assist with billing analysis and additional program-related administrative tasks
• Maintain accurate and organized records in accordance with company standards

Qualifications

• High school diploma or equivalent required
• 1+ years of experience in a Program Assistant, Project Coordinator, or Program Support role
• Strong experience with invoice processing, data validation, and administrative support
• Proficiency in Microsoft Excel; familiarity with SAP preferred
• Experience working within large corporate environments preferred (e.g., financial services, insurance, utilities)
• Backgrounds in healthcare or construction are not preferred

Desired Skills & Attributes

• Strong attention to detail and accuracy
• Ability to work independently as a self-starter
• Quick learner with the ability to adapt to changing processes
• Excellent organizational and time management skills
• Comfortable working in a small, collaborative team environment
• Veterans are highly encouraged to apply

Additional Information

• Team size: 5 (including this role)
• Interview process: 1 round with Hiring Manager and Supervisor
• Equipment: Candidates must provide their own laptop (VDI access will be provided)