IP Docketing Specialist

IP Docketing Specialist

$60,000 - $80,000 / Year

Location: Pittsburgh, Pennsylvania

Legal & Compliance, Permanent

LHH Recruitment Solutions is partnering with a well established law firm to recruit an experienced IP docketing specialist. This full time role is ideal for someone with strong intellectual property docketing experience and a deep understanding of USPTO rules, deadlines, and filing procedures. The ideal candidate is detail oriented, organized, and able to manage a large volume of time sensitive IP matters.

Key Responsibilities:

• Review, enter, and maintain accurate docket entries for patents, trademarks, and other intellectual property matters
• Monitor all USPTO deadlines and ensure timely filings and responses
• Process correspondence from the USPTO, foreign associates, and internal attorneys
• Prepare docket reports and follow up on upcoming deadlines and outstanding items
• Assist attorneys and staff with questions related to docketing status and rules
• Upload, organize, and maintain documents within the firm’s IP management system
• Coordinate with outside counsel and international agents regarding filings and deadlines
• Ensure all docketing is compliant with firm procedures and client requirements

Qualifications:

• Prior experience in IP docketing in a law firm or corporate legal department is required
• Strong knowledge of USPTO rules, timelines, and filing requirements
• Experience with IP docketing software such as CPI, Foundation IP, Anaqua, or similar systems
• Exceptional attention to detail and accuracy in data entry
• Strong communication skills and ability to collaborate with attorneys and staff
• Proficiency with Microsoft Office and document management systems
• Ability to manage multiple deadlines and prioritize effectively
• Strong organizational skills and commitment to maintaining accurate records

This posting is a representative sample of the types of roles we typically place with our clients.

Benefits:

Depending on the specific client, location, and role, the benefits may include PTO, medical, dental, vision, term life and AD&D insurance, short-term disability and long-term disability, additional voluntary benefits, EAP program, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Bonus eligibility and amount are based upon company and/or individual performance.

Pay Details: $60,000.00 to $80,000.00 per year

Search managed by: R. Caleb Doyle Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Ref: US_EN_27_872279_3114847