Project Coordinator

Job Description

Job Description

Position:  Project Coordinator

Hours: Monday – Friday; up to 25% travel, weekends and evenings required

Location: San Antonio, TX; in office required

Who We Are

Texas Trophy Hunters Association (TTHA) is the “Voice of Texas Hunting” and strives to unite all segments of the hunting community to promote, protect, and preserve Texas’ wildlife resources and hunting heritage for our future generations. For over 45 years TTHA has protected and preserved Texas’ wildlife resources for our future generations. TTHA continues to stand stronger than ever as a leader in the Texas outdoor community committed to provide education and entertainment for its members and supporters.

Over the years TTHA has earned the reputation for being the most prestigious and respected deer hunting organization in Texas and, today, this reputation is known beyond state lines. Head-quartered in San Antonio, Texas, TTHA focuses on providing the hunting and outdoor community with resources and education for not only deer hunting, but for all Texas hunting. As a member-based organization, TTHA offers a bi-monthly publication, The Journal of the Texas Trophy Hunters and our annual consumer shows, the Hunters Extravaganzas. Travel is required to trade shows and any events to increase membership growth. TTHA is a division of Safari Club International. 

Our Core Values — You are a HUNTER
At SCI, our values guide everything we do. We seek candidates who embody our HUNTER mindset:

• H – Hunting Matters : We champion the importance and ethics of hunting and conservation.
• U – Uncompromising Integrity : We do the right thing, always.
• N – Never-Ending Growth : We are committed to continuous improvement and learning.
• T – Teamwork : We collaborate, support, and celebrate one another.
• E – Excellence : We hold ourselves to high standards in all we do.
• R – Respect : We treat everyone with dignity, fairness, and professionalism.

All applicants should demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and ethically responsible international wildlife management. The ideal candidate will have some existing knowledge of TTHA’s current programs and mission and be passionate about hunter’s rights.

Summary

The Project Coordinator is an integral member of the administration team, responsible for leading and managing projects with a high degree of autonomy to ensure alignment with organizational and departmental goals. This role oversees the full project lifecycle—from planning through execution and evaluation—while exercising independent judgment in prioritization, problem-solving, and decision-making.

The Project Coordinator develops and manages project plans, evaluates risks, and recommends solutions that influence project outcomes and organizational priorities. This position partners closely with leadership, including the CEO and department managers, to support strategic initiatives and organizational objectives. In a small team environment, the role balances both strategic oversight and hands-on execution across a wide range of initiatives, including events, fundraising, marketing, and operational projects. Occasional travel may be required.

Responsibilities

• Lead and manage projects from initiation through completion, ensuring quality, timeliness, and alignment with organizational goals while exercising independent judgment. 
• Develop and execute comprehensive project plans, including defining scope, establishing priorities, allocating resources, and adjusting plans as needed. 
• Evaluate project progress, identify risks or issues, and determine appropriate solutions to ensure successful outcomes. 
• Analyze project data and provide insights and recommendations that inform decision-making and influence project direction. 
• Partner with the CEO and department leaders on high-priority and strategic initiatives that advance organizational goals. 
• Serve as a cross-functional resource, coordinating efforts across departments to support organizational priorities and initiatives. 
• Determine appropriate communication strategies and provide regular updates, reports, and recommendations to stakeholders. 
• Oversee and maintain project documentation to ensure accuracy, organization, and compliance with company policies and standards. 
• Facilitate project meetings, guide discussions, and ensure accountability for deliverables and action items. 
• Oversee project-related administrative functions (e.g., scheduling, budgeting, procurement) as part of overall project ownership. 
• Assist in developing and managing project budgets, including monitoring expenditures and recommending adjustments. 
• Support and contribute to grant writing, fundraising initiatives, and donor-related projects as needed. 
• Lead or support planning and execution of events, including banquets, fundraisers, and organizational functions. 
• Contribute to marketing initiatives and campaigns to promote programs, events, and organizational growth. 
• Support merchandise planning and coordination aligned with branding and revenue goals. 
• Coordinate and support committees established for special projects and strategic initiatives. 
• Provide guidance and direction to project team members to enhance performance and accountability. 
• Foster a collaborative, inclusive, and solutions-oriented environment that supports team engagement and results. 
• Evaluate project outcomes, implement lessons learned, and drive continuous improvement. 
• Adapt to changing priorities and independently allocate time and resources to areas of greatest organizational impact.
• Perform other related duties as assigned. Attends meetings, conventions and trade shows as appropriate.

Qualifications

• Bachelor’s degree in business administration, project management, communications, or a related field; or equivalent combination of education and relevant work experience.
• Minimum of 3–5 years of progressively responsible experience in project coordination, project management, or a related role, preferably in a small or fast-paced environment.
• Valid driver’s license with ability to be insurable on SCI policy
• Hunters preferred
• Demonstrated ability to manage multiple projects simultaneously and drive initiatives from concept through completion with minimal supervision.
• Proven experience exercising independent judgment and decision-making in managing priorities, resolving issues, and achieving project outcomes.
• Ability to analyze information, identify risks, and develop practical solutions to complex or evolving challenges.
• Experience collaborating across departments and working effectively with senior leadership and diverse stakeholders.
• Strong written and verbal communication skills, including the ability to present information, provide recommendations, and influence outcomes.
• Proficiency with project management tools and standard business software (e.g., Microsoft Office Suite or similar platforms).
• Willingness and ability to travel as needed.

TTHA is an Equal Opportunity Employer. 

Benefits

TTHA and Safari Club International offer a full benefits package. Please go to our careers page to view our Benefit Summary: