Event Planner

Event Planner

The Center for Jewish Philanthropy seeks an Event Planner for the Center for Jewish Philanthropy of Greater Phoenix. This position plays a key role in creating meaningful experiences that strengthen donor relationships, deepen community engagement, and advance the mission of CJP.

The Event Planner will work closely with the Philanthropy and Engagement teams to ensure events align with organizational goals, fundraising strategies, stewardship efforts, and community priorities. The ideal candidate is detail-oriented, relationship-driven, and thrives in a fast-paced nonprofit environment.

Key Responsibilities

Event Planning & Execution

• Plan, coordinate, and execute all CJP events including campaign and donor events, community programs, stewardship gatherings, and special initiatives.
• Develop event timelines, production schedules, run-of-show documents, and logistics plans.
• Manage all event details including venues, catering, audiovisual needs, dcor, signage, registration, transportation, and staffing.
• Select and manage all vendors and vendor contracts before, during and after events.
• Oversee on-site event execution and troubleshoot issues in real time.

Collaboration & Team Partnership

• Work collaboratively with Philanthropy and Engagement teams to create events that support fundraising, donor stewardship, and community engagement goals.
• Participate in cross-department planning meetings and contribute strategic event ideas including recommendations for relationship building and pipelining during the event and post-event follow-up and next steps.
• Coordinate with leadership, staff, volunteers, vendors, and community partners, translating stakeholder and committee feedback into successful event outcomes.

Budget & Vendor Management

• Develop and manage event budgets and track expenses.
• Ensure events are executed efficiently and within budget parameters.
• Research sites and locations for events and manage RFP process including contract negotiations with agents, featured entertainment, venue locations, caterers and other outside vendors.

Marketing & Communications Coordination

• Collaborate with communications and marketing staff on invitations, promotional materials, social media content, event messaging, and post-event communications.
• Assist with event registration systems and attendee communications.

Evaluation & Administration

• Track attendance, event metrics, and participant feedback.
• Prepare post-event reports and recommendations for future improvements.
• Maintain organized event files, calendars, and planning documents.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 35 years of event planning experience, preferably in a nonprofit or community-based organization.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience working collaboratively across teams and departments.
• Self-starter, ability to work independently with minimal day-to-day supervision.
• Proficiency with event management platforms, Microsoft Office, and CRM/database systems.

Personal Characteristics

• Collaborative and team-oriented
• Creative and solutions-focused
• Professional and relationship-driven
• Flexible and adaptable under pressure
• Passionate about community engagement and nonprofit mission work

Salary and Benefits:

• Salary range: $60,000 $70,000, commensurate with experience.
• Federal holidays and Jewish holidays, which vary year to year.
• Benefit information will be made available during the interview process.

To Apply:

Please send a cover letter and resum detailing your relevant experience and interest in the role to View email address on click.appcast.io.

Candidates will be required to undergo a background and reference check prior to employment.