NJ DOE Senior Business Project Manager - ERP Implementation

The Senior Business PM leads NJDOE s transition from legacy accounting to Oracle Fusion. Reporting to the Director of Budget & Accounting, this role drives process readiness, change management, and stabilization without software configuration.

Location: Trenton, NJ (Hybrid: 3 days in-office, 2 days remote)

The Senior Business Project Manager (ERP Implementation) serves as the New Jersey Department of Education s (NJDOE) primary, dedicated department-level leader for the statewide transition from the legacy accounting system (NJCFS) to the modern Oracle Fusion platform ( NJHIVE ). Reporting directly to the Director of the Office of Budget and Accounting, this hybrid role requires a unique blend of strategic project management, meticulous business process analysis, and change management. The consultant will not configure the software; instead, they will audit, document, and prepare NJDOE s internal processes, interfaces, reporting, and personnel to ensure a seamless operational cutover, running through full post-implementation stabilization.

Core Responsibilities

• Project Leadership & Governance: Serve as the central point of coordination between NJDOE leadership, OIT, OMB, vendors, and the centralized State NJHIVE team. Maintain risk registers, project schedules, issue logs, and executive readiness scorecards.
• Business Process & Data Mapping: Audit, optimize, and map NJDOE s current fiscal workflows (appropriation management, encumbrances, federal grants, accounts payable/receivable) into a comprehensive Fiscal Operations Process Library .
• Ecosystem & Interface Assessment: Document all local systems, peripheral databases, and manual spreadsheets leveraging legacy data to identify technical gaps, SimpliGov workflow dependencies, and data conversion risks.
• Reporting & Analytics Overhaul: Inventory all mission-critical fiscal reports, identifying updates or redevelopments required to align with the new NJHIVE Chart of Accounts (COA).
• Change Management & Training: Design and execute a Department-wide Change Management and Communications Plan. Author user manuals, build the Future-State Fiscal Operations Manual , and administer role-specific training programs.
• Testing, Cutover, & Hypercare Support: Coordinate local staff participation in State-led testing phases. Manage deployment cutover protocols and provide dedicated hands-on stabilization support (Hypercare) through the first full fiscal year close post-go-live.

Minimum Qualifications& Requirements

• Education: Bachelor s degree in Business Administration, Accounting, Finance, Information Technology, or a related field (Master s degree or relevant executive experience preferred).
• Required Experience: Minimum of 8 to 10 years of progressive, hands-on experience managing complex business transformations, enterprise-level ERP financial implementations, detailed process mapping, and project delivery.
• Required Core Skills: Mastery of current/future-state process mapping (Visio/Lucidchart), stakeholder management, and cross-functional project management frameworks.

Required/Desired Skills

Skill Required /Desired Amount of Experience
Cross-Functional PM / BA Hybrid Experience	Required	8	Years
Business Process Mapping & Tools	Required	8	Years
Change Management & Communication Planning	Required	8	Years
Large-Scale ERP / Financial System Implementations (Atleast 2 implementations)	Required	6	Years
LinkedIn Profile	Required	0
Public Sector / Government Finance Experience	Highly desired	5	Years
Data Conversion & Report Auditing	Highly desired	5	Years
Low-Code Workflow Automation Experience	Highly desired	3	Years
PMP Certification	Highly desired	0
CBAP (Certified Business Analysis Professional), or Prosci Certified Change Manager Certification	Highly desired	0

Questions

No. Question

Question1

Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?

Question2

What is your candidate's email address?

Question3

Where does your candidate currently reside (City & State)?

Question4

If your candidate resides more than 1 hour from the Client site, will your candidate relocate for the position?

Question5

Is your candidate available for a Round 1, in-person interview?

Question6

Do you agree to the maximum hourly Vendor Rate of $$$ (excluding the Efficiency Fee)?