Administrative Specialist

Job Description

Job Description

POSITION SUMMARY: Responsible for ensuring the front office in Loup City is running efficiently and effectively; provide administrative support including typing, making copies, entering data, attend meetings as needed, and working with staff; and working with the public professionally being the first point of contact whether in person or on the phone transferring them to the given programs.

ROLE AND RESPONSIBILITIES

1. Answer and direct incoming phone calls in a courteous and professional manner
2. Responsible for phone systems, copiers, and ordering supplies
3. Assist the Executive Director with recruitment, correspondence, and relations with the Board
4. Ensure mail is picked up and delivered by designated time(s)
5. Attend Board meetings and take minutes
6. Provide clerical and technical support for the Agency collection for client demographics for the SSVF program
7. Enter client data into the Agency database and Clarity accurately
8. Participate in all required meetings and trainings
9. Adhere to all CNCAP policies and procedures

QUALIFICATIONS

1. A high school diploma or GED required, prefer AA or BA in Business Administration
2. Valid driver's license
3. Office experience working with computers, staff, and the ability to handle multiple tasks

SKILLS & ABILITIES

1. Problem-solving skills
2. Communication skills
3. knowledge in word, excel, PowerPoint, and databases
4. Excellent time-management and organizational skills
5. Demonstrated ability to work with others

SCHEDULE: Monday-Thursday: 8am - 5pm and Friday: 8am - 12pm

REPORTS TO: Executive Director

JOB STATUS: Full-Time, 40 hours per week

PAY: $18.50 - $20.25/hour (depending on qualifications)

BENEFITS:

• Health, Dental, Vision, and Life insurance
• Generous leave accrual (PTO)
• 11 paid holidays
• Paid birthday off
• Employer-matched retirement (up to 3%)
• Opportunities for professional development
• Employee Assistance Program
• Flexible schedule

FLSA STATUS: Hourly/Non-Exempt

Disclaimer

This position description is not intended, and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development, and compensation. As such, the incumbent may perform other duties and responsibilities as required.

EOE

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