Completions Clerk

Job Description

Job Description

The Completions Clerk provides administrative and accounts payable support to the Completions department. This role is primarily responsible for accurate and timely processing of completions-related invoices and delivering general administrative support to field operations and management team. The Completions Clerk serves as a key point of coordination between field supervisors, vendors, and internal departments including Supply Chain, Accounting, and Engineering, ensuring invoices are coded correctly, approved efficiently, and records are maintained accurately.

ROLES & RESPONSIBILITIES

Invoice Processing

• Receive, review, and process completions-related invoices in OpenInvoice, ensuring accuracy of coding, AFE assignment, and cost center allocation.
• Verify invoices against field tickets and Wellview; identify and resolve discrepancies with vendors or field supervisors in a timely manner.
• Facilitate invoice approvals with Completions Superintendents, engineers, and management in accordance with authorization levels and approval workflows.
• Track invoice status and aging; follow up with approvers and vendors to ensure invoices are processed within payment terms.
• Maintain organized records of all invoices, field tickets, and supporting documentation for audit and reporting purposes.
• Communicate with vendors regarding invoice disputes, missing documentation, and payment inquiries.

General Administrative Support

• Provide day-to-day administrative support to the Completions Manager, Superintendents, and field team.
• Maintain and organize departmental files, records, and databases including vendor files, contracts, and AFE documentation.
• Coordinate logistics for departmental meetings, field visits, and team events including materials preparation as needed.
• Prepare and distribute reports, spreadsheets, and presentations as requested by management.
• Assist with onboarding administrative tasks for new hires and field consultants, including access requests and equipment coordination.
• Assist with special projects and administrative tasks as assigned by the Completions Manager.

Communication & Coordination

• Serve as a point of contact for vendor inquiries and route communications to the appropriate personnel.
• Liaise between field operations, accounting, and supply chain to ensure smooth information flow and timely resolution of administrative issues.
• Maintain a professional and service-oriented approach when interacting with internal stakeholders and external vendors.

TECHNOLOGY

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with OpenInvoice required.
• Familiarity with Wellview or other oil and gas operations software preferred.

EDUCATION & EXPERIENCE

• High School Diploma or equivalent required.
• Associate's degree or coursework in Business Administration, Accounting, or a related field preferred.
• Minimum 1+ years of administrative or accounts payable experience required, preferably in the oil and gas industry.
• Experience with invoice processing, vendor coordination, or field operations support preferred.

SM Energy offers competitive compensation and benefits programs which include, but are not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at Careers :: SM Energy Company (SM) (sm-energy.com).

Applications will be accepted on an ongoing basis until the position is filled.