Project Controls Analyst III

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs core values are built around safety service equity sustainability culture and accessibility and each employee that works for the MBTA performs their roles based on our vision mission and includes attendance participation and contribution in local safety committee meetings as needed.

Job Summary

The Project Controls Analyst III will assist in the overall allocation budgeting planning and scheduling and reporting for projects within the Authoritys Capital Investment Plan (CIP) with the goal of achieving on-budget and on-time performance.

Duties & Responsibilities

• Budget and Cost Estimating
  • Assist in the development and implementation of computerized cost estimating cash flow projections and estimate at completion (EAC) projections.
  • Review and process for payment consultant and construction invoices; assure that payments are in accordance with pre-established authorizations.
  • Perform cost management including trending and change management.
  • Provide QA/QC review of all project budget/cost-related data.
• Scheduling
  • Assist with review and analysis of project schedules assisting Project Managers with monitoring project schedules against actual progress by comparing baseline and report progress against the schedule forecasting impacts of proposed changes on schedules.
  • Assist Project Managers with work around and mitigation strategies for implementation by contractors.
  • Review schedules to determine the design engineer and construction contractor compliance with the scheduling requirements included in their contract.
  • Review and evaluate design schedules for acceptability.
  • Prepare schedule analysis reports.
  • Respond to contractor schedule delay letters.
  • Manage design and construction planning and scheduling activities provided by outside schedule consultants.
  • Coordinate proposed schedules with various MBTA Departments to ensure compatibility between all departments.
• Claims / Change Orders / Risk / Contingency
  • Review and analyze cost data associated with claims and time extensions.
  • Analyze project performance data for risk trends.
  • Assist with monitoring project progress status for earned value analysis.
  • Coordinate and participate in risk analysis constructability and value engineering workshops.
  • Perform qualitative and quantitative risk assessments.
  • Identify key risk concerns to future construction projects.
  • Calculate project schedule and cost contingency.
• Other
  • Maintain Lessons Learned Database for past project performance information sharing.
  • Assist in the design and development of new computerized reports.
  • Participate in the development of business process flow model for existing department workflows and identify solutions to improve existing processes.
  • Developing materials for public input including high quality charts tables and presentations.
  • Perform assigned tasks involving data cleaning data analysis qualitative and quantitative analysis and writing and proofreading presentations and project reports.
  • Respond to each inquiry whether from a customer vendor or co-worker in a courteous and professional manner consistent with the Authoritys customer service quality standard.
  • Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
  • Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules regulations collective bargaining agreements (if applicable) and policies of the Authority including the EEO Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
  • Perform related duties and projects as assigned.

Additional responsibilities may include focusing on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

• None

Minimum Requirements & Qualifications

• A Bachelors degree from an accredited institution in Engineering Construction Management Business Administration.
• Four (4) years of experience in project controls scheduling financial reporting and project management.
• Experience working effectively with a diverse workforce.
• Highly organized with the ability to manage time resources with an exceptional ability to handle multiple projects simultaneously.
• Advanced understanding of Project Budgets Change Management Earned Value Cost and Schedule management associated with major project execution.
• Strong analytical and problem-solving skills.
• Strong attention to detail.
• Excellent communication analytical and presentation skills with the ability to influence people at all levels of the organization both vertically and horizontally.
• Ability to learn quickly take direction work independently and use creative collaborative and consultative approaches to resolve issues.
• Advanced expertise in Excel and PowerPoint including Pivot Tables and large data sets

Substitutions

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.
• An associates degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelors degree requirement.
• A masters degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one (1) year of experience.

Preferred Experience & Skills

• A Master degree from an accredited institution in Engineering Construction Management Business Administration or a related field.
• Eight (8) years of experience in project controls financial reporting or project management.
• Experience supporting the delivery of capital projects ($100 - $200 million).

Job Conditions:

• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.
• Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting pre-employment screenings / pre-boarding working in their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines: Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews: Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff: During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .
11. Diversity Equity and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.

Required Experience:

IC