Administrative Assistant Pearl Apartments - Moorestown, NJ

Join our team at the brand new Pearl Apartments!Forty2 LLC, a multifamily property management, development, and consulting firm, is committed to maximizing asset performance through strategic analysis, operational excellence, and a focus on net operating income growth. We strive to recruit, develop, and retain top talent dedicated to delivering exceptional service to property owners and residents.Pearl is a brand new apartment community in Moorestown, NJ, and we are seeking a detail oriented, organized, and professional Administrative Assistant to support our on-site team with lease preparation, renewals, resident file management, and general administrative functions.Key ResponsibilitiesMaintain complete and accurate digital and physical resident files, including executed leases, insurance certificates, pet agreements, notices, and other required documentation.Process move-in and move-out paperwork, security deposit accounting worksheets, and final account statements in accordance with applicable state requirements and deadlines.Prepare daily reports and assist with administrative tasks as directed by management.Maintain a clean, organized, and professional leasing office and tour path throughout business hours.Guide applicants through the online application process, collect income and identification documentation, and verify that files are complete before submission.Coordinate move-in appointments, utility transfers, and resident welcome packets.Assist with lease preparation, renewals, and ongoing resident record maintenance.Provide professional and responsive support to residents, applicants, vendors, and team members.QualificationsOne to three years of administrative experience preferred, ideally in property management, real estate, hospitality, or a similar client facing office environment.High school diploma or equivalent required; an associate or bachelor's degree preferred.Strong attention to detail and demonstrated accuracy when handling documents, dates, financial records, and deadlines.Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn property management software.Excellent written and verbal communication skills, with a professional and service oriented approach.Strong organizational and time-management skills, including the ability to manage interruptions while keeping time sensitive tasks on schedule.Familiarity with Fair Housing regulations and resident privacy standards, or a willingness to learn and comply with applicable requirements.Valid driver's license and reliable transportation.Additional Information Equal Opportunity Employer. We offer a competitive compensation and benefits plan. Personal and employment references will be verified. Background checks and drug testing are required prior to employment and during service.

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