Parish Administrator

Key Responsibilities (this list is not exhaustive). Communications & Publications Prepare, format, and produce weekly worship bulletins and monthly/seasonal service booklets at the Rector’s direction, and post to the website. Compose and distribute the weekly parish email. Maintain the parish website and manage its social media campaigns; prepare flyers, mailings, and announcements. Develop and distribute volunteer schedules for parish ministries. Provide the congregation with the monthly calendar and notable milestones (e.g., birthdays and anniversaries). Compile and produce the parish annual report — gathering, editing, and formatting contributions from ministries, staff, and volunteers. Reception & Front Office Welcome visitors and parishioners hospitably; answer phone, email, and mail, and direct inquiries appropriately. Serve as the central point of contact among clergy, staff, members, vendors, and community partners. Maintain the parish calendar and coordinate schedules and appointments. Order and manage office supplies. Administrative Support (including recordkeeping & database maintenance) Maintain and update the membership database (Realm) and produce the annual parish directory. Keep accurate sacramental and service registers — marriages, baptisms, confirmations, and deaths — and maintain the parish service register (officiants, attendance) with care and accuracy. Liaise with bereaved and baptismal families so that funerals, memorials, baptisms, and other rites are handled respectfully and accurately. Maintain Safe Church training records and CORI background‑check documentation. Run CORI checks as required. Handle pastoral and financial information with strict confidentiality. Provide general administrative support to the Rector, Vestry, and lay leaders. Facilities & Building Use Serve as the first point of contact for tenants and groups using the building; maintain the shared building-use calendar and send rent invoices. Coordinate with facility vendors and contractors; schedule annual inspections (e.g., alarm and fire‑safety systems) and serve as the contact for the alarm company. Report building issues (heating, plumbing, elevator, and similar) to the property committee, and coordinate with the sexton and cleaning staff. Track and issue keys according to parish policy. (The Parish Administrator is the parish’s authorized key holder.) Financial Support/Bookkeeping Record weekly donations and pledges and prepare deposit information for the volunteer who makes the deposit; manage pledge cards and giving envelopes; assist members with online giving; and prepare quarterly giving statements with the treasurer’s letter. Prepare checks for signature with supporting documentation, enter invoices, and reconcile monthly bank statements. Enter the annual budget and prepare monthly financial reports for the Finance Committee. Assist with the parochial report and the annual audit. #J-18808-Ljbffr