Administrative Assistant

Job Description

Job Description

Position Summary

The Administrative Assistant plays a key role in supporting the daily operations of Fresh Coast Alliance by ensuring the office runs efficiently and effectively. This position provides administrative, clerical, and operational support to staff, maintains accurate records and organizational systems, assists with data entry and reporting, coordinates office technology and basic IT needs, and helps manage day-to-day office functions. 

Key Responsibilities

• Manage organization calendar
• Answer and direct phone calls, emails, and other communications.
• Order and manage supplies and equipment.
• Assist HR with office procedures and onboarding
• Maintain and troubleshoot office equipment and basic IT needs
• Apply cash receipts and pay/record invoices
• Support internal communications and event coordination
• Assist with data entry and record management.
• Support management and team members with administrative tasks as needed.

Qualifications

• High school diploma or GED required; some college preferred
• 2+ years in office management or related administrative role
• Proficiency in Google Suite (Docs, Sheets, Calendar, etc.)
• Strong time management and multitasking abilities
• Excellent written and verbal communication skills
• Strong problem-solving skills and attention to detail
• Understanding of office systems, equipment, and workflows
• Valid drivers license
• Active Christian faith and alignment with our mission and values

Working Conditions

• 20–30 hours per week, Monday through Friday. Schedule may vary based on organizational need.
• Professional but mission-driven, collaborative culture.
• Working primarily indoors in an office setting.
• Prolonged periods of sitting while using a computer, telephone, and other office equipment.
• Occasional lifting or moving of office supplies, files, or equipment (generally up to 20 pounds).
• Regular use of office technology such as computers, printers, copiers, scanners, and multi-line telephone systems.
• Maintaining confidentiality when handling sensitive information and records.
• Following organizational policies and workplace safety procedures.

How to Apply

Please submit your resume and a brief cover letter to View email address on us.fitly.work. Applications will be reviewed on a rolling basis until the position is filled.