Practice Assistant

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm's day-to-day operations. Our team manages the infrastructure, systems and services -both globally and locally-relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

Position Summary

The Practice Assistant role involves a wide range of administrative duties and requires a flexible and purposeful approach, due to the complexity, intensity, and size of the practice to which the individual is assigned. The Practice Assistant must have the ability to perform duties requiring an elevated level of responsibility, often working with information of a confidential nature. He/she is a self-starter who exhibits an initiative-taking approach and takes personal initiative for the execution of work. The Practice Assistant organizes and coordinates complex workflows. He/she is a strong communicator and reports information regularly and accurately to key stakeholders. The Practice Assistant cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. He/she always maintains a professional manner in all situations.

Duties and Responsibilities

• Manages and maintains lawyer calendars
• Manages and coordinates extensive and complex domestic/international travel arrangements Where necessary, prepares business itineraries and business-trip documentation packs
• Exercises independent action to produce high-quality work when interpreting instructions
• Ensures the case teams are apprised of the status of projects and any problems or concerns encountered
• Communicates and/or coordinates any administrative matters
• Takes a proactive approach in preparing for the case team's plans, showing willingness to take on additional tasks as and when required
• Monitors, reviews and organizes, according to priority, all incoming correspondence
• Proofreads and edits all documentation
• Copies and distributes routine, as well as confidential, memos, letters, faxes and various other documents
• Plans and coordinates schedules, appointments, conferences, and meetings
• Reviews and prepares bills and expense reports for business travel and entertainment
• Manages updates to client-matter lists and marketing telephone/distribution lists via the Firm's relevant systems (e.g. Interaction)
• Creates, organizes, and maintains files and filing systems

Qualifications

• At least five (3) years of law firm or professional services experience.
• Excellent interpersonal skills and ability to work in a demanding environment, liaising with senior management
• Demonstrate a high level of competence the Firm's various software programs to produce reports, collate data and present concise, accurate, information (Word, PowerPoint, Excel, Outlook etc.)
• Discretion and confidentiality
• Ability to multi-task in a fast-paced environment
• Ambitious nature, willing to learn and develop in the role
• Excellent communication, organization and follow-up skills
• Positive and proactive nature
• Experience in working as part of a team player working towards goals and deadlines accomplish workflow and results is a necessity
• Flexibility to work outside of the core working hours when necessary to ensure support optimum performance of the team
• Demonstrable achievements having worked on projects independently

Location and Reporting

• This role is based in the Washington, DC Office
• This role reports to the Manager, Practice Assistant Services

D.C. Pay Range: $81,600 - $122,400

This role reports to
Manager, Practice Assistant Services

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact View email address on click.appcast.io.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.


The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.