Accounting Specialist (Track)

JOB TITLE: Accounting Specialist

EMPLOYER: Insight Environmental

DEPARTMENT: Accounting

REPORTS TO: Controller

COMPENSATION RAGE : $23-$25 per hour

SUMMARY: Provides support to the Accounting Department

DUTIES AND RESPONSIBILITIES:

Timekeeping, Accounts Receivable & Accounts Payable Related

• Assist with entering employee's time, billable expenses and units in Management Controls myTrack system/ platform (Track Timekeeping system)
• Double check Track entries against Deltek accounting system entries, to ensure that both systems match hours/ quantity and financial alignment/ monetary balancing wise
• Review Payroll and Verification report, ensuring the correct labor codes are selected
• Apply client/ customer accounts receivable payments (ACH, Wire and/ or Check) to the outstanding AR invoices and reconcile any discrepancies
• Enter vendor invoices in the Accounts Payable system, ensuring the correct coding (5-series = billable back to the Client/ Customer, 6-series = Non-bill to the Client/ Customer, 7-series = Overhead type charges (Income Statement accounts) or 1 or 2-series = Balance Sheet accounts)
• Complete AP payment check run on a weekly basis
• Weekly credit card import upload process
• Review credit card expenses weekly, to confirm that all expenses have been entered
• Assists with related special projects as needed.
• Performs other related duties as assigned by management.

General Accounting Related

• Maintenance of the general ledger
• Complete moderately complex calculations using spreadsheet and other software tools
• Prepares journal entries for entry into the general ledger system monthly, by collecting necessary data, analyzing and/or allocating costs and preparing support for the journal entries
• Performs account analysis to ensure account balances and entries are correct
• Provide accounting support by collaborating with other departments to ensure that accurate accounting records are maintained
• Complete individual analytical projects in a satisfactory manner and provide an abstract recap for the results
• Assists with related special projects as needed
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Associates degree with experience preferred or 2-5 years relevant experience
• Basic understanding of bookkeeping and accounting principles
• Experience with Track Timekeeping system
• Performs routine accounting activities such as data entry, using 10-key by touch
• Proficient Microsoft Office skills- Excel is a MUST
• Demonstrated ability to calculate figures and amounts
• Self-starter with strong attention to detail and analytical skills
• Acute attention to detail
• Strong organizational skills
• Seek process improvements and efficiencies
• Work with other departments to obtain information as needed
• Assist other departments in providing information and training as needed
• Commitment to excellence and high standards
• Excellent written and verbal communication skills
• Be a proactive self-starter with a positive attitude and excellent communication skills
• Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines
• Ability to interact with all levels of the organization, as well as with external business partners
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to manage multiple priorities in a fast-paced, operationally intensive environment
• Ability to thrive as part of a tight-knit, high-performing team
• Ability to balance technical excellence along with managing time and people, both internally and externally
• Experience conducting training on processes and procedures

COMPETENCIES:

• Analytical-Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills-Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Business Acumen-Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism-Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.