Accounts Payable and Finance Specialist

Title: Accounts Payable & Finance Specialist FLSA Classification: Full-Time, Non-Exempt Location: Norwalk, CT Onsite: Onsite, Not Eligible for Hybrid or Remote Hourly Range: $25.00 - $30.00 Hourly Rate (Depends on Experience) DESCRIPTION Servpro of Stamford, serving the Fairfield County (Norwalk, CT) area is seeking an experienced candidate to fill the role of the Accounts Payable & Finance Specialist . In this role, the successful individual will assist the Controller with accounts payable and some AR responsibilities for a multi-franchise residential and commercial mitigation business. The Accounts Payable & Finance Specialist is detail-oriented, highly organized, energetic, who will take the initiative to provide day-to-day accounting operations in a high volume and fast-paced office environment while maintaining a smooth operational paper flow. As an Accounts Payable & Finance Specialist , you will be responsible for providing full bookkeeping functions to ensure the efficient operation of the Finance Department. This position is full-time 40+ hours per week on-site at our Norwalk, CT Office. (Not Eligible for Hybrid or Remote) Essential Duties & Responsibilities Complete all accounts payable tasks, including review and processing of vendor/subcontractor invoices, obtaining necessary approvals, and preparing bills for payment. Post all credit card charges, scan receipts and expenses to the correct general ledger accounts in QuickBooks Online (QBO) monthly. Track, scan and file gas receipts for each gas expense report for each department in a timely manner monthly. Post all royalty expenses. Ensure that purchase orders match services receipt or invoices by reviewing the quantities and total price. Record and reconcile marketing lead fees in QuickBooks. Setup new vendors, collect COIs and W9s from vendors. Provide W-9 and 1099 information as needed. Record all purchased assets, track, and assist with depreciation of all assets monthly. Generate invoices in QuickBooks that match estimates as requested. Back-up support and allocate the correct tax rates to line items on the invoices. Review and confirm expense reports and other check requests. Reconcile vendor statements to ensure AP bills are current and accurate. Assist with month-end closing. Filing and other duties as assigned. Other Duties Other ad-hoc duties assigned and requested by management. Requirements, Desired Knowledge, and Skills 4-6+ years proficiency in relevant computer software: QuickBooks Desktop and Online. 4-6+ years of experience in accounts receivable and general accounting. Knowledge of Servpro billing is a plus! Previous experience in a cleaning, restoration or construction industry is a plus! Knowledge of sales and use tax. Knowledge of general accounting principles and bookkeeping procedures. Knowledge of regulatory standards and compliance requirements. Excellent time management skills to prioritize and complete a wide variety of tasks throughout the day. Accuracy and Attention to detail is a must. Excellent written and verbal communication skills. Strong organizational and planning skills Good technical aptitude working in multiple systems and softwares. Professional outlook with all staff, vendors, and clients. Capable of working in a fast-paced, and team-oriented environment. Education High school diploma, required. Associates degree in finance or business administration, preferred. Compensation & Benefits We offer competitive pay as well as comprehensive benefits. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us. 401(k) with company match Health insurance (Medical, Dental, Vision) PTO/Sick, and Vacation Paid Time Off Paid Holidays Professional development assistance Schedule 8 Hour Day / 40+ hours per week (Mon-Fri), flexible to work overtime when required. You are also expected to attend all Servpro of Stamford staff meetings. Overtime Requirement We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man‑made emergency situations. Working Conditions Environment: This position will be in-office environment; not eligible for hybrid or remote. Ability to Commute Norwalk, CT 06851: Reliably commute or planning to relocate before starting work (Required) Physical Demands Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving objects up to 20 pounds may be required. #J-18808-Ljbffr