Records Management Specialist

Job Description This role will manage and maintain records and documents, ensuring compliance with regulatory standards, and develop comprehensive procedures for the organization. Job Profile Tasks/Responsibilities Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored. Ensure all documents are accurately identified, labeled, stored, and categorized. Ensure documents are properly entered into document control and records management systems. Coordinate with various departments to ensure proper management and disposition of records. Monitor/implement periodic reviews of controlled documents. Monitor record retention schedules and ensure timely disposition of records. Control access to documents, ensuring that only authorized personnel can retrieve or modify them. Track document versions and revisions, maintaining a comprehensive version control system. Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits. Prepare and coordinate procedure reviews, comment resolution, and approvals. Ensure procedures can be performed as written. Collaborate with managers and subject matter experts during procedure development. Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas. Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content. Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats. Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.). Provide training to staff on records management, document control, and procedure writing. Maintain professional demeanor and behavior at all times in all forms of communication. Perform other duties as assigned by manager. Level III Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, with minimal supervision. Minimum Qualifications Associate's degree or relevant certification. Typically, five years of experience required. Location 151 Lafayette Drive, Suite 300, Oak Ridge, TN Work Site Expectations 5 days in office Hours 8:00am-5:00pm, Mon-Fri Compensation As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives. Offers within the posted salary range are commensurate with the individual's qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is: Level III: $33.75-38.50/hr, Level IV: $43.26 - $55.28/hr Position Job Classification Full time - Non-Exempt Benefits 401K plan with an employer match Medical/Dental/Vision Insurance Life and Disability Insurance Paid Time Off Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees Equal Opportunity Employer An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov) E-Verify Participation Link: E-Verify Participation Poster English and Spanish X-energy is delivering the next generation of carbon-free energy by reinventing nuclear power. We believe in leaving a cleaner planet for our children and grandchildren, while continuing to provide sufficient and affordable power to sustain growing populations around the world. That is why we have reinvented nuclear power, with a unique combination of proven technologies and new innovations, to meet our current and future needs. Watch our Anthem here X Energy, LLC does not discriminate in employment against qualified individuals on the basis of a disability, and understands its obligation to make reasonable accommodation for individuals with physical or mental impairments that qualify as a disability under the ADA and ADAAA, unless the accommodation would impose an undue hardship on the company. It is an applicant's or employee's responsibility to participate in this interactive process by seeking an accommodation, assisting X-energy in reviewing accommodation alternatives and providing medical certification of the need for an accommodation. Any applicant or employee who wishes to seek an accommodation under this policy should contact the Human Resources Department via email at View email address on click.appcast.io. Whether a requested accommodation would create an undue hardship will be determined based on the facts of each particular case. #J-18808-Ljbffr