Municipal Construction Project Administrator, Full-Time

The Community Services Director is seeking a responsible individual to perform managerial and administrative work associated with the construction oversight and coordination of municipal facility, recreation, earthwork, & utility construction projects. Monitors the quality of work, methods of construction and materials used. Documents and reports activities and any deviations from contract documents or specifications to appropriate Engineering Division Staff, Engineer of Record, or Permitting Agency as required. Performs field survey, inspection work, and updates map records and engineering design work in connection with all phases of environmental, water, sewer, street, and other community development projects and programs.

This is a full-time, exempt position based on a 40 hour work week. Weekly salary is $1621.20 to $2272.00, position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

1. Site Observations:
   1. Conduct regular observations of construction sites to verify adherence to project plans, specifications, and permits.
   2. Observe testing required for project compliance: i.e. water, sewer, drainage, and roadway. Records and report result of quality testing, as required.
2. Project Management:
   1. Confer with assigned committee(s), staff, consultants, contractors and others to determine required scope of work and priority for facility related projects.

1. Code Enforcement:
   1. Ensure compliance with local building codes, zoning regulations, and other applicable ordinances.
2. Quality Control:
   1. Monitor the quality of materials, workmanship, and construction methods used on projects.
   2. Perform or direct performance of site condition, roadways, public utilities, structural, Mechanical, Electrical and Plumbing (MEP), and/or other studies and assessments, as necessary, in order to analyze conditions, identify deficiencies and recommend corrective measures.
   3. Monitor job site compliance with erosion control and stormwater regulations.
   4. Advise city and contractor of the commencement of any portion of work requiring a shop drawing or submittal if submittal has not been approved.
   5. Report to the city when any part of the work is defective or not compatible, and provide recommendations on corrective measures.
3. Progress Tracking:
   1. Track project progress, identify potential delays or issues, and communicate findings to relevant parties.
   2. Develop estimates of project cost, including design, construction and all other related expenses including change orders or amendments. Review estimates provided by the contractor or Engineer of record.
4. Communication:
   1. Serve as a city's liaison with the contractors, engineers, and property owners.
   2. Establish and maintain effective working relationships with employees, other departments and agencies, and the general public.
5. Safety Oversight:
   1. Coordinate monitoring of various job sites to ensure appropriate maintenance towards a clean and safe work environment.
   2. Maintain familiarity with and executes safe work procedures associated with assigned work.
6. Documentation:
   1. Maintain a detailed daily log recording time and activities related to the projects, weather conditions, nature and location of work being performed, verbal and written instructions and interpretations given to the contractor(s), construction change authorizations, and specific observations. Record any occurrence or work that varies from contract documents and corrective actions.
   2. Consider and evaluate contractor's suggestions for modifications to the contract documents, and report such suggestions, with recommendations, to the city.
   3. Coordinate the shutdown of utilities and/or coordinate necessary communication and information between all City departments and other governmental agencies.
   4. Make surveys, studies and technical reports based upon preliminary surveys or existing engineering records; makes recommendations to supervisors.
   5. Research variety of records, maps, plots, etc., maintained by Engineering Division to provide interpretations and guidance to the general public, contractors, and Engineers who need specific data.
   6. Review applications for payment with contractor, and makes recommendation to city for payment.
   7. Responsible for continually updating and/or upgrading documents relating to infrastructure.
   8. Operate personal or assigned motor vehicle to travel throughout City in completing field work.
   9. Ensure transfer of installed building systems information necessary for ongoing facility maintenance.
   10. Coordinate project closeout documentation and ensures proper project closeout protocols are followed and closeout documents are archived for future use, which will require use of field GPS to track and formulate final As-Built Conditions
   11. Manage project warranties for duration of warranty period.
7. Perform other related duties as required.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS : Thorough knowledge of methods, materials and equipment used in site development, building system installation, general facility construction, and the principles and practices of engineering. Considerable knowledge of hazards and safety requirements common to construction field, specifically public works construction. Ability to organize, coordinate and monitor the work of others. Ability to establish and maintain good customer, contractor and other department relationships. Strong verbal and written communication skills. Ability to prepare reports and maintain records. Sufficient physical strength, conditioning and agility to perform work under adverse and varying weather and climatic conditions. Strong computer skills (Microsoft Office Applications, Bluebeam PDF software, AutoDesk Civil 3D, GIS). Demonstrated project management skills and ability to work under pressure, meet deadlines and remain organized. Ability to effectively work on multiple projects simultaneously.


EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: Minimum of a bachelor's degree in Civil Engineering or related field; OR 15 years' experience as an engineering technician or construction manager or a closely-related field, including coursework or direct experience with construction drawing analysis, construction trades, or civil engineering; OR any equivalent combination of education and experience which demonstrates possession of required knowledge, skills and abilities. Professional Engineering License is preferred. Must maintain valid motor vehicle operator license. Certification as a professional engineer, construction inspector, Erosion Control inspector, or for quality control will be given preference.