Executive Assistant, Unity Communities & Leaders

Executive Assistant, Unity Communities & Leaders Position Summary: The Executive Assistant – Unity Communities & Leaders (UC&L) provides high-level administrative and operational support to the Executive Director of UC&L and supports the Director of Partner Services and the Director of UWSI Education and Global Youth Strategies. This role serves as a central coordination point for departmental priorities, communication, documentation, and scheduling. The Executive Assistant ensures efficient execution of initiatives that support Unity ministers, spiritual communities, and affiliated leaders nationwide. This position requires discretion, professionalism, strong organizational capability, and the ability to manage multiple priorities in a dynamic and evolving ministry environment. Essential Job Functions Executive & Leadership Support Manage complex calendars, scheduling, and travel arrangements for the Executive Director. Prepare meeting agendas, materials, summaries, and follow-up documentation. Track action items and support timely completion of deliverables. Draft correspondence and internal/external communications as requested. Maintain confidential files and sensitive records with discretion and integrity. Departmental Coordination Serve as a coordination hub between: Executive Director, UC&L Director of Partner Services Director of UWSI Education and Global Youth Strategies Support annual planning processes and initiative tracking. Coordinate cross-functional meetings and logistics. Assist with project timelines and deadline management. Maintain organized digital and physical document systems. Minister & Field Support Serve as a professional and welcoming point of contact for ministers, spiritual leaders, and community representatives. Coordinate logistics for conferences, trainings, gatherings, and educational events. Maintain databases, records, and communication lists. Support onboarding and documentation processes related to ministers and communities. Administrative & Operational Support Support budget tracking and expense reconciliation. Manage shared drives and document control. Identify opportunities to improve processes, communication flow, and efficiency. Qualifications Education: Associate’s degree required; Bachelor's degree preferred. Required Experience Minimum 5 years of experience supporting senior leaders in nonprofit, ministry, or executive environments. Strong organizational and project coordination skills. Exceptional written and verbal communication skills. Proficiency in Microsoft Office and collaboration platforms. Demonstrated ability to handle confidential information with discretion. Proficiency in presentation and design tools (PowerPoint, Canva). Familiarity with social media platforms and content management. Comfort using AI tools to enhance productivity and streamline workflows. Ability to prioritize competing demands while maintaining accuracy and professionalism. Preferred Experience Experience in faith-based or membership-driven organizations. Proficiency in presentation and design tools (PowerPoint, Canva). Familiarity with social media platforms and content management. Comfort using AI tools to enhance productivity and streamline workflows. Familiarity with ministerial education, credentialing, or partnership engagement models. Competency Statements Executive professionalism and sound judgment High discretion and confidentiality Organizational excellence and follow-through Clear and relationship-centered communication Initiative and proactive problem-solving High emotional intelligence and interpersonal awareness Strong relationship management skills, particularly with field ministry leaders and stakeholders Alignment with Unity’s Servant Leadership philosophy Physical and Mental Requirements Not applicable/occasionally/frequently/costantly not applicable for this occupation; activity up to 33% of the time (02.5+ hrs/day). Indoor work. No outdoor work. Extra activities: excessive noise/decilbels, climbing stairs/ladders, lifting up to 10 lbs., traveling outside campus, carrying up to 10 lbs., reaching overhead. Reading, standing/walking, talking/communicating, stooping/kneeling/crouching/crawling, operating computer, operating company equipment such as electronic devices, fax, telephone, scanner, copier. Work environment: Office environment. Other Duties Other duties may change at any time with or without notice. #J-18808-Ljbffr Mid-America LGBT Chamber