Executive Assistant to Chief Executive Officer

As Mid-American Wealth Advisory Group continues to grow, we are interested in connecting with highly experienced Executive Assistants who have a strong background supporting CEOs and high-level executives.

We are looking to meet professionals who understand the demands of working directly alongside a CEO in a fast-paced, high-performing organization. This is not a traditional administrative support role. The right individual will be highly organized, proactive, professional, and capable of keeping executive priorities moving without needing constant direction.

Key Responsibilities

• Manage and coordinate the CEO's calendar, appointments, meetings, and scheduling priorities.
• Attend meetings alongside the CEO and take clear, detailed notes.
• Track action items, decisions, deadlines, and commitments from meetings.
• Follow up with leadership, employees, vendors, and external contacts on outstanding items.
• Manage and organize executive correspondence and communications.
• Draft and prepare emails, meeting materials, and other correspondence as needed.
• Ensure important communications and requests receive timely follow-up.
• Prepare the CEO for upcoming meetings, appointments, and commitments.
• Maintain and prioritize ongoing executive tasks and follow-up items.
• Coordinate communication between the CEO, leadership team, and other key contacts.
• Assist with executive-level projects and company initiatives.
• Anticipate the CEO's needs and proactively address scheduling, communication, and organizational matters.
• Handle confidential business and executive information with the highest level of discretion.
• Serve as a trusted extension of the CEO and help ensure priorities move from conversation to completion.

Required Experience & Qualifications

• Minimum of 5 years of direct experience supporting a CEO or equivalent top-level executive.
• Experience supporting a CEO within a successful, high-performing or high-net-worth organization.
• Proven experience managing complex executive calendars, meetings, correspondence, and follow-up.
• Exceptional organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adjust quickly when priorities change.
• Strong judgment and ability to operate independently.
• High level of professionalism, confidentiality, and discretion.
• Ability to anticipate needs rather than waiting to be given direction.
• Strong follow-through and accountability.

We are specifically interested in professionals who have already spent at least 5 years directly supporting a CEO or equivalent executive and understand the expectations that come with operating at this level.

If you do not have this direct executive-level experience, we strongly encourage you not to apply.

General administrative assistant, receptionist, office coordinator, or entry-level Executive Assistant experience does not meet the experience requirements for this opportunity.

What We're Looking For

The ideal candidate is polished, proactive, highly organized, and always thinking several steps ahead. You should be comfortable sitting alongside the CEO in important meetings, understanding what