Office Manager

About Industrial Opportunity Partners

Based in Evanston, Illinois, Industrial Opportunity Partners (IOP) was founded in 2005 by a group of like-minded finance and operations executives who came together to build a private equity firm focused on middle-market manufacturing and distribution businesses. To date, IOP has raised $1.5 billion in committed capital from a base of institutional investors, including endowments, pension funds, and foundations. Our close-knit team of approximately 20 professionals thrives in a collaborative, fast-paced environment where all team members contributions are valued. For more information, visit

Position Overview

This position is an excellent opportunity for an individual with strong organizational, communication, and leadership skills who is interested in being part of a collaborative team. The Office Manager will oversee the day-to-day operations of the office, manage vendor and facilities relationships, and provide support to the firms executives and staff. The Office Manager must demonstrate the ability to handle confidential information with discretion, exercise sound judgment, and maintain a professional demeanor at all times. This is a full-time, salaried position with benefits.

Responsibilities

Office Activities

Greet office visitors and coordinate visitor scheduling with building security

Distribute and coordinate inbound/outbound mail and courier deliveries (UPS, FedEx, etc.)

Answer inbound calls and emails and route as appropriate

Organize and maintain paper and electronic files

Maintain and order office and break room supplies; coordinate catering as needed for the firm and guests

Serve as point of contact for vendors (office supply, equipment repair, shredding, groceries, water, interior landscape) and manage relationships with building management on facilities matters

Process invoices, expense reports, and other routine financial paperwork

Staff Support

Schedule appointments and update calendars for executives

Arrange staff travel, including transportation and accommodations

Draft and send email correspondence and meeting invites as requested

Coordinate onboarding logistics for new hires (workspace setup, technology, building access, introductions)

Issue firmwide communications and coordinate firmwide conference calls/virtual meetings as necessary

Support firm marketing initiatives, including CRM updates, conference registration, social media coordination, and firm website maintenance

Meetings & Events

Assist with venue selections, contracts, menus, invitations, and gifts as needed

Serve as a point of contact and on-site host for IOP-hosted events (Annual Meeting, holiday party, etc.), guiding and assisting guests

Experience & Qualifications

Minimum 5 years of work experience in office management or administrative capacity in a professional office setting; preferably within a financial services firm

Bachelors or Associates degree preferred; equivalent work experience will be considered

Effective communication and interpersonal skills; strong work ethic and self-starter initiative

Creative problem solver with the ability to multitask and work effectively in a small, collaborative team environment

Ability to be flexible and adapt to unexpected and changing priorities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Familiarity with CRM software (Salesforce) and comfort learning new technology platforms preferred

Experience with travel booking platforms and calendar management tools a plus

Notary public certification a plus

How to Apply

Interested candidates should submit a resume and cover letter to View email address on click.appcast.io with the subject line Office Manager Application. Applications will be reviewed on a rolling basis.

Pay Range: $60,000-$90,000 per year based on experience

Industrial Opportunity Partners is an Equal Opportunity Employer.