Office Manager

Office Manager

Description :

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.

We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking an Office Manager to join our Chicago office and become an integral part of our team.

The Office Manager is responsible for overseeing the day-to-day management of the office, including, but not limited to, direct management of the legal assistant teams and office services. This position is the office go-to person for the office and ensures administrative operations run smoothly. This position reports to the Director of Operations.

Requirements and Qualifications:

• High school degree required, bachelor's degree preferred
• 7+ years of administrative or clerical experience, preferably in a law firm or professional services environment
• Experience managing legal assistants and/or administrative support
• Thorough understanding of legal assistant role and responsibilities and attorney/assistant relationship
• Exceptional leadership, communication, and interpersonal skills
• Highly proficient in Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Knowledge or experience in IP law a plus

Duties and Responsibilities:

Office Operations and Facilities Management:

• Oversee daily operations of the Chicago office, including management of office and kitchen supplies, vendor equipment, records management, supervision of general services team (outsourced) and conference services.
• Oversee vendor contracts.
• Work with property management on building services issues, security, office access, and safety and emergency procedures.
• Coordinate office moves and assist with space planning and office relocation as needed.
• Maintain policies and procedures for office operations.

People Management:

• Responsible for the daily supervision of the Chicago legal assistants.
• Support performance review cycles and training coordination.
• Collaborate with Human Resources in managing and resolving performance and employee relations issues, recruiting, counseling and discipline, termination, onboarding and orientation, resource allocation and policy development of same.

Employee Engagement:

• Plan and support firm events, including annual holiday party.

Leadership Support:

• Collaborate with management team on firm-wide initiatives.
• Special projects will be assigned on an as needed basis.

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office. This position is a hybrid role, with a blend of remote and in-office work. The employee will be required to work in the office at least three days per week, or more, depending on business needs and/or work assignments. In-office specific duties include managing mail, copying, face-to-face meetings, greeting clients and visitors, team collaborative projects, as well as company events.

Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), business-casual attire, and a friendly office environment.

The salary range for this role is between $100,000 - $150,000. This is an exempt position. This range is only applicable for jobs to be performed in Chicago. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. Interested candidates should apply online by sending a resume and cover letter with salary requirements.

Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.

Instructions to Recruiting Agencies and Search Firms

Banner Witcoff will not accept unsolicited resumes and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.