Substitute Secretary

Substitute Secretary

Under the direction of the Building Principal the substitute secretary provides general clerical support in a school office or department.

Essential Job Responsibilities

• Performs a variety of clerical tasks as assigned by the building administrators or Head Secretary.
• Answer phones and greet students, parents, staff, and the general public positively and professionally.
• Perform data entry, word processing, spreadsheet, and database functions as requested.
• Prepare and process various district documents to meet district, state, and/or federal regulations.
• Work with the student attendance program; notify parents by telephone when students are absent from school.
• Operate a variety of office equipment.
• Sort and distribute mail (internal and external)
• Maintains a high level of confidentiality.
• Perform other related duties as assigned

Qualifications

• High school diploma or equivalent.
• Six months related experience and/or training or equivalent combination of education and experience.
• Valid Washington State driver's license or evidence of mobility.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State
• Completion of all district-required training within thirty (30) calendar days from the hire date.

Knowledge & Skill Requirements

• Computer experience with knowledge of Microsoft Word, Excel, Publisher, and Google Suite preferred.
• Possess excellent skills in spelling, grammar, punctuation, and written/oral communication.
• Demonstrated record-keeping skills, working accurately with figures, and using good organizational systems.
• Ability to use sound judgment in working with parents, students, staff, and community members.
• Flexibility to adjust work pace to meet the demands of changing workload.
• Demonstrate mature behavior and ability to use sound judgment, make independent decisions, and take appropriate action while following established procedures and guidelines.
• Exhibit a professional attitude at all times and a willingness to work cooperatively with students, staff, co-workers, management, and the public.
• Demonstrated ability to handle confidential information.

Working Conditions

Duties are normally performed in a school/classroom environment. Duties may be occasionally performed on field trips away from the school. The noise level in the work environment is usually moderate.

The employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl. Duties may involve risk resulting from attending to students' physical or sanitation/hygiene needs. Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Must have the ability to sit and stand for extended periods; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions.

Terms of Employment

Substitute positions are employed as on-call positions and paid for hours worked.

Salary: The substitute rate will be Step 1 for the position on the negotiated PSE salary schedule.

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must complete a fingerprinted background check with the Washington State Patrol and the Federal Bureau of Investigation. Employment is contingent upon clearance of the background check.

Additional Information

HEALTHCARE BENEFITS - Employees who meet the eligibility criteria outlined in Chapter 182-31 WAC have access to medical, dental, vision, supplemental life, and supplemental disability insurance through the School Employee Benefit Board (SEBB).

SICK LEAVE - Substitute employees receive sick leave per RCW 49.46.210.

West Valley School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.