Administrative Assistant

Administrative Assistant

Location: New York, NY

Onsite Flexibility: Hybrid - 4 days per week onsite / 1 day remote

Contract Details

• Position Type: Contract
• Contract Duration: 13 months
• Pay Rate: $30.00-$32.00 / Hour (USD)
• Shift / Schedule: Monday-Friday, 8:30 AM-5:00 PM; overtime possible
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This Administrative Assistant role sits within the Research department, supporting a team of 12 members and providing overflow support to others, including expense report preparation. The position is approximately 90% expense management and travel arrangements , making strong experience in both areas essential. The role requires direct interaction with senior analysts and may involve setting up meetings with executive-level leadership, demanding a highly professional demeanor even under pressure. The candidate will have access to customer data. The team culture is collaborative and supportive, with experienced Executive Assistants who provide training and guidance - candidates must be open to learning best practices and taking direction.

Key Responsibilities

• Coordinate domestic and international travel as well as hotels, car rentals, car services, etc. with a travel agency as requested
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system, as well as reconciliation of monthly TD Visa Statements for analysts and associates
• Screen phone calls from clients and visitors, greet clients when required, and handle all incoming correspondence
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g., Sales, Corporate Access)
• Assist in maintaining client database, log phone calls, and emails in CRM as needed
• Maintain research data spreadsheets as specified by senior analysts
• Support Senior Analysts and provide overflow expense management for other team members

Required Skills

• Experience booking domestic and international travel
• Administrative experience in a professional setting
• Proficiency in MS Office Suite
• Heavy expenses / Travel & Entertainment (T&E) preparation experience
• Experience working in a fast-paced, high-pressure environment
• Excellent attention to detail
• Investment banking / capital markets front office experience (recent experience required)
• Front office, client-facing experience
• Strong communication skills, including professionalism when interfacing with executive-level stakeholders
• Organized with the ability to prioritize and manage multiple responsibilities
• Open to receiving training, guidance, and adopting established best practices

Preferred Skills

• Research assistant experience

Education Requirements

• Bachelor's degree (BA) required

Required Experience

• 5 years of overall experience
• Recent banking and capital markets front office experience required
• Experience preparing expenses and managing T&E in a professional services or financial institution environment

Nice-to-Have Experience

• Research assistant background

Important Notes

• Fingerprinting is required for this position
• Interview process: 3 rounds, all virtual - Round 1 with hiring manager and Director of Business Management; Round 2 with Senior EA; Round 3 with Head of Business Management
• Contractor will have access to customer data

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a leading financial services and banking institution operating across capital markets and investment banking, with a presence spanning major financial centers in the U.S. and internationally. The organization employs thousands of professionals - including executive assistants, research analysts, portfolio managers, business management directors, and front office client-facing specialists - who collaborate across fast-paced, high-stakes environments. The Research department team culture is notably collaborative and supportive, with experienced leaders committed to mentoring and developing contractors and staff alike.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-14120 Industry: Administrative & Support

#d022a2