Conference Planner - Hotel & Conference Services

Job Description

Job Description

Conference Planner – Hotel & Conference Services

St. Louis, MO 63130

$70,000–$80,000 annually

Conference & Event Planning Opportunity

We are seeking an experienced Conference Planner to join a premier executive hotel and conference center in St. Louis.

This position is ideal for a hospitality professional with experience in full-service hotels, conference centers, or corporate meeting environments who enjoys managing the details that turn a meeting or conference into a seamless guest experience.

The Conference Planner will serve as a primary point of contact for clients, coordinating events from the planning stage through on-site execution while partnering closely with Food & Beverage, Culinary, AV, Front Office, Housekeeping, and hotel operations.

This is a hands-on planning role for someone who understands both the client-facing and operational sides of conference services.

What You'll Do

• Manage conferences, meetings, and corporate events from initial planning through execution
• Serve as a primary point of contact for meeting planners and clients
• Coordinate event details, timelines, meeting-room requirements, guest needs, and service expectations
• Prepare and manage BEOs and other event documentation
• Communicate event requirements across Culinary, Banquets, AV, Front Office, Housekeeping, and Operations
• Coordinate food and beverage requirements with culinary and service teams
• Manage meeting-room setups, audiovisual needs, guest-room considerations, and conference logistics
• Conduct pre-conference meetings and ensure all departments understand client expectations
• Maintain regular communication with clients before, during, and after events
• Monitor events on-site and resolve issues quickly and professionally
• Manage multiple events and priorities simultaneously
• Review changes and communicate updates to all affected departments
• Provide high-touch service to executive, corporate, and conference guests
• Support post-event follow-up and identify opportunities to continuously improve the guest experience

What We're Looking For

• Previous experience in conference services, hotel events, catering, meetings, or hospitality event planning
• Full-service hotel or conference-center experience strongly preferred
• Experience managing corporate meetings, conferences, or group events
• Working knowledge of BEOs and hotel event operations
• Strong client-facing and relationship-management skills
• Ability to coordinate multiple hotel departments
• Experience working with Food & Beverage, AV, guest rooms, meeting spaces, and event operations
• Strong organizational and project-management skills
• Excellent written and verbal communication
• Ability to manage multiple events and shifting priorities
• Professional presence and strong attention to detail
• Comfortable working in a hospitality environment where schedules may vary based on conference and event needs

Ideal Background

Strong candidates may currently hold titles such as:

• Conference Services Manager
• Conference Planner
• Event Services Manager
• Hotel Event Manager
• Catering & Conference Services Manager
• Convention Services Manager
• Meeting Planner
• Catering Manager with strong conference-planning experience

We are especially interested in candidates who understand that success requires more than planning the event on paper — you need to understand how the hotel operation actually delivers it.

Why This Opportunity?

This position offers the opportunity to work in an executive-level hotel and conference environment with sophisticated corporate and university clientele. You will have the opportunity to manage complex events, build long-term client relationships, and work closely with an experienced hospitality team.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Paid holidays
• Career growth and advancement opportunities
• Employee wellness and hospitality benefits