Scheduling Specialist

Scheduling Specialist Operations & Logistics Coordination

Health Conservation, Inc. (HCI) Rockford, Illinois Position is in: Rockford, Illinois

Health Conservation, Inc. is a national provider of mobile occupational health screening services supporting manufacturing, industrial, transportation, food processing, energy, and distribution facilities across the United States.

Our scheduling team operates in a fast-paced logistics environment responsible for coordinating mobile occupational testing operations involving technicians, mobile testing units, DOT limitations, client production schedules, crew shifts, manufacturing throughput demands, and routing efficiency.

Position Summary

HCI is seeking a highly detail-oriented Scheduling Specialist capable of operating in a high-pressure operational environment where precision, urgency, and problem-solving are critical.

This role requires an individual who can analyze operational variables, workforce throughput, production-shift structures, routing limitations, and scheduling conflicts while maintaining exceptional customer communication and organizational control.

The ideal candidate thrives under pressure, can rapidly process changing information, understands time-sensitive logistics, and can balance multiple operational priorities simultaneously. This is not a passive administrative role it is an active operations coordination position requiring intensity, accountability, and strong analytical thinking.

This position reports directly to the Quality Control Manager and works closely with Fleet Operations.

Primary Responsibilities

Analyze prior-year testing schedules, manufacturing crew structures, and operational history to determine optimal scheduling strategy

Coordinate annual occupational health testing visits for industrial and manufacturing clients nationwide

Evaluate workforce throughput, crew sizes, shift variations, travel logistics, technician capacity, and DOT limitations when scheduling appointments

Sell and secure operationally efficient service dates while balancing client production demands and HCI logistical requirements

Continuously monitor and adjust schedules based on changing operational variables including client staffing changes, production interruptions, technician availability, weather delays, and routing conflicts

Work directly with Mobile Van Technicians and Operations Leadership to maintain schedule accuracy and maximize fleet utilization

Identify scheduling inefficiencies, operational bottlenecks, and mathematical inconsistencies involving technician capacity, travel time, throughput expectations, and testing volumes

Maintain high levels of accuracy while operating in a fast-moving, deadline-driven environment

Communicate professionally with client management teams regarding operational requirements, scheduling changes, and service expectations

Collaborate with the QC Manager to resolve operational discrepancies and scheduling conflicts

Qualifications & Skills

Maintain a highly professional and confident phone presence while managing high-volume client communication, operational negotiations, scheduling objections, and time-sensitive service coordination

Strong analytical and mathematical reasoning skills

Ability to understand operational throughput, workforce variability, shift structures, and time-sensitive logistics

Ability to remain composed and effective in high-pressure or stressful situations

Strong multitasking and prioritization abilities

Exceptional organizational skills and attention to detail

Ability to identify errors, inconsistencies, and scheduling conflicts quickly

Excellent verbal and written communication skills

Strong customer service and relationship management skills

Proficiency in Microsoft Excel, Outlook, and Word

Experience in logistics, manufacturing coordination, dispatching, operations planning, workforce scheduling, or transportation scheduling is highly preferred

Willingness to work overtime as operational demands require

Benefits

HCI offers a comprehensive benefits package for full-time employees including:

Medical Insurance Health Reimbursement Arrangement (HRA) Dental Insurance Vision Reimbursement 401(k) Plan (available after one year)

Job Type: Full-Time