Operations Analyst

Operations AnalystWe are seeking an Operations Analyst in New York with a hybrid work schedule.Role SummaryThe Operations Analyst supports the Private Capital broking teams throughout the policy lifecycle and also assists with surplus lines compliance filing preparation. As a member of the Private Capital Operations team, the candidate coordinates with brokers and various cross-functional departments to ensure all best practices are followed, and service-level agreements are met according to internal standards. The analyst works with broking teams to compile relevant surplus lines filing documentation, reconcile financial information on policies, including premiums, taxes, and fees, and prepare information for filing with state surplus lines authorities. This role will be based in our New York City office (on-site with some opportunity for remote work).Key ResponsibilitiesProvide support to brokers, operations, finance, legal, and compliance teams throughout policy lifecycle.Apply knowledge of the insurance rules and regulations in each state and insurance products Howden Private Capital offers, as well as general insurance best practices to review and validate policy information.Complete carrier and state surplus lines forms, applying policy information, checking for accuracy, and returning completed form to clients, Howden brokers, or insurers/MGAs, as applicable.Collaborate with broking teams to compile and organize relevant surplus lines filing documentation for each policy.Reconcile financial information on policies, including premiums, taxes, and fees, to ensure accuracy prior to filing.Prepare and submit surplus lines filings with state surplus lines authorities in accordance with applicable regulatory deadlines and requirements.Monitor changes in state surplus lines filing requirements and update internal processes accordingly.Follow up with clients and insurers to satisfy policy conditions during post-bind, closing, and post-closing processes to ensure file completeness. Proactively chase for documents ahead of due dates.Review and negotiate client Non-Disclosure Agreements (NDAs).Draft and distribute NDA Joinder Agreements to insurers, and Non Reliance Letters (NRL's) to Due Diligence providers, summarizing and consolidating proposed changes, and collaborating with brokers for review.Ensure data accuracy, including adhering to Quality Assurance requirements validating accuracy of systems entries, and keeping files up to date when accounts are bound or lost.Perform KYC checks on prospective clients.Develop an understanding of internal standards as well as regulatory requirements to adhere to compliance requirements.Respond promptly to customer needs and solicit customer feedback to improve service.Other duties and projects as assigned.Qualifications· 1-5 years' experience. Experience in a related field preferred.· General understanding of insurance and surplus lines rules and requirements preferred.· Bachelor's Degree or relevant experience.· Excellent attention to detail.· Ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.· Ability to effectively collaborate and communicate with all levels of an organization.· Proficient Microsoft Office skills including Word, Excel, PowerPoint, Visio, and Outlook.Compensation and BenefitsThe expected base salary range for this role is $70,000 - $85,000; actual base salary will be determined based on factors including candidate experience and work location. This role is classified as exempt under the Fair Labor Standards Act (FLSA).In addition to a competitive base salary, employees are eligible to receive a discretionary bonus. Howden also offers a variety of benefits and programs, subject to eligibility, including:Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts401(k) retirement planFlexible Paid Time Off and paid parental leaveLife and Disability insuranceOur sustainability promiseWe're on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.Reasonable adjustmentsWe're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working.If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application – if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.Permanent Howden